Assistant Project Manager - Commercial Buildings

Turner & Townsend • Toronto, ON

39d • CA$70,000 - CA$75,000 • Hybrid

About The Position

Turner & Townsend is seeking an experienced Assistant Project Manager with 3+ years of experience, ideally working in a comparable environment. This role involves providing leadership and direction within a growing and dynamic team, actively promoting the company's purpose, values, and vision. The position focuses on project management and execution within commercial buildings, supporting various project phases from design to closeout, as well as project controls, reporting, documentation, and stakeholder coordination.

Requirements

• Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects
• Excellent written and verbal communication skills; strong proficiency in spoken and written English is required.
• Solid understanding of project management methodologies and best practices.
• Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders.
• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field.
• Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project.
• Strong aptitude for numbers, technology, and web‑based data platforms.
• Experience with document management workflows, activity tracking systems, and visual reporting tools.
• Confident and comfortable in client‑facing roles.

Nice To Haves

• Corporate Interiors and Tenant Improvement experience is a plus.
• PMP certification is highly desirable.

Responsibilities

• Lead assigned tasks across design, procurement, construction, furniture installation, and IT coordination.
• Support development of initial project budgets and schedules, and help maintain them by identifying risks and proposing solutions.
• Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
• Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
• Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
• Support bidding and procurement processes, including solicitation of quotations, vendor recommendations, and consultant/contractor appointments.
• Liaise with consultants and vendors to process payments, track commitments, and maintain accurate financial records.
• Update project status, schedules, budgets, and milestones in owner systems.
• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards, and other reporting requirements.
• Reconcile cash flow against monthly cost‑tracking reports.
• Initiate and track vendor POs, change orders, and related approvals.
• Monitor contract and change‑order progress from submission through final approval.
• Maintain accurate and timely records, databases, spreadsheets, and project documentation as applicable in owner systems.
• Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials.
• Prepare and distribute reports, summaries, and communications.
• Identify opportunities to improve processes, workflows, and documentation practices.
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Maintain effective record‑keeping and communication of project outputs to all stakeholders.
• Transcribe meeting minutes, track action items, and drive follow‑up to closure.
• Collaborate regularly with internal teams, consultants, contractors, and client stakeholders.
• Assist with both generalist and technical tasks as they arise across the project.
• Work collaboratively with internal colleagues and client teams to support project delivery.

Benefits

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account, to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• Vacation, flex and sick days
• A flexible, hybrid work approach

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level