Assistant Project Manager

W.E. O'Neil Construction•Austin, TX

6d•Onsite

About The Position

The primary function of the Assistant Project Manager is to assist the project team with the administration and management of all activities associated with the construction project. As an Assistant Project Manager, you may also be assigned the overall responsibility for a smaller project where appropriate.

Requirements

Four-year degree in Construction Management, Engineering, Architecture or equivalent experience in a related field and a minimum of 4-6 years of relevant project management experience, as an Assistant Project Engineer, Project Engineer, Senior Project Engineer or equivalent
Proficiency in basic computer skills (MS Word, Outlook, etc.)
Advanced understanding of scheduling, CMiC, Excel, etc. applications
Thorough understanding of construction administration processes, including contracts, construction documents, schedules, RFIs, submittmits and material procurement
Advanced proficiency in P6 and CMiC applications
Effective oral and written communication skills
Effective negotiation skills
Effective time management and organization skills
Proficiency in Microsoft Project or P6 Scheduling Software and Project Management Software, such as Prolog, Viewpoint, CMiC or equivalent applications.
Using daily software tools, such as Bluebeam, Plan Grid, Safety Mojo, BIM 360 Glue, etc.
Demonstrated knowledge and understanding of various construction delivery methods, various market sectors, the construction administration process, building trades, technical aspects of construction including means and methods, materials, building systems, planning, scheduling, estimating, owner and architect relations.
Completion of OSHA 30-Hour Safety Course
First Aid and CPR certified

Responsibilities

Assist with job office set up
Work closely with the Project Manager and Estimator during the preconstruction phase assisting with the GMP process and input on General Conditions
Vet assigned scopes of work during the preconstruction phase (Estimating)
Clearly understands the concept of Budget vs. Cost and how it relates to the project Abstract and the monthly cost reconciliation
Assist in the documentation of all claims and litigation
Cash Flow Projections and Forecasting Costs
Assist the Project Manager or be solely responsible for writing certain scopes of work, preparing exhibits, the preparation of subcontracts and Purchase Orders with PM / PX direction and oversight
Assist the Project Manager with cost control measures:
Prepare External Change Order Requests, which get submitted to the Owner
Manage and audit the Subcontractor Tracking Logs
Manage Subcontractor Monthly Invoicing
Prepare Pay Applications for submission
Prepare Purchase Orders (as needed)
Negotiate Change Orders with subcontractors
Assist the Project Manager or be solely responsible for problem resolution pertaining to a specific project issue on the majority of issues
Assist the Superintendent(s) in implementing the project safety program
Work closely with the APE, PE or SPE in the initial set up of CMiC, i.e. Submittal Log Registry
Oversee the APE, PE and SPE to ensure Submittal Logs are current in CMiC and the submittal process is being managed properly with the subcontractors and design team
Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
Oversee the APE, PE and SPE to ensure RFI Logs are current in CMiC and distributed to all of the appropriate subcontractors
Oversee the APE, PE and SPE to ensure RFI’s are properly posted to PlanGrid and maintain the accuracy of the projects as-builts
Manage the associated PE’s and SPE’s to ensure the projects Material Procurement Log is being properly maintained and that required material deliveries correspond with the projects P6 schedule
Oversee the contract close out process (O&M manuals, As-Builts, etc.)
Represent WEO at Owner, Subcontractor and coordination meetings
Attend project meetings and assist in the preparation / distribution of meeting minutes
Review meeting minutes for accuracy and content prior to distribution
Create and organize all closeout binders
Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
Participate in WEO networking events
Participate in all PM Round Tables
Work closely with the APE(s), PE(s) and SPE(s) that are on your project team and mentor and train where applicable
Oversee and manage the process to obtain costs from subcontractors for any extra work performed on the project
Prepare, review and distribute Change Order Requests for all Subcontractors. Ensure that all costs are properly logged on the Subcontractor Tracking Log and appropriately stored on Box.com
Capable of manage and negotiating all External Change Orders with the Owner, with or without, the Project Managers involvement
Prepare, review and distribute Change Order Requests for all subcontractors
On projects where you are playing the role of the Project Manager. Properly forecast all costs (revenue) and projected fee with the Monthly Reconciliation Report
Assist the Project Manager in providing pertinent information that could affect the Monthly Reconciliation Report accuracy and forecasts on projects where you are not playing the role of the Project Manager
Ensure the timely delivery to the jobsite of all project equipment and materials (procurement) via properly managing the projects PE’s and SPE’s
Coordinate with the project team to ensure the date subcontracts must be awarded by are in alignment with the required material on-site dates, per the P6 schedule
Oversee the entire submittal process with the subcontractors and design team
Oversee the APE, PE, SPE to ensure the document log is maintained, current and distributed to all subcontractors
Assist with the preparation and distribution of overall project schedules and 8-week look ahead schedules
Find conflicts in the contract documents and issue a “Request for Information” (RFI) to the appropriate party / parties
Work closely with the APE, PE, SPE and Superintendent(s) to find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s, while being mindful of field issues relation back to the project overall schedule and cost impacts
Oversee the APE, PE, SPE to track outstanding RFIs and expedite return responses to all subcontractors
As required, assist the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
Assist the Project Superintendent(s) with generating and issuing incident reports
Oversee the APE, PE, SPE to ensure all Injury and Illness Prevention Plans (IIPP) documents have been submitted by all subcontractors
Oversee the APE, PE, SPE to ensure all Job Hazard Analysis (JHA) plans have been submitted by all subcontractors, as needed
Work closely with the APE, PE, SPE and Superintendent(s) to create the first draft of the projects Site Specific Quality Plan (SSQP)
Work with the PE’s, SPE’s and Project Superintendent(s) to schedule all pre-installation meetings
Attend meetings and oversee the PE or SPE who is leading the weekly Building Information Modeling (BIM) meetings and assist in the development of a coordinated model between the MEPF trades
Potentially manage the entire BIM coordination process when applicable. The level of engagement / leadership may vary from project to project
Oversee and manage the design of the project required mock-ups and work closely with the WEO and design team to obtain acceptance of all projects required mock-ups
Develop an Owner training schedule which shows when all applicable subcontractors will provide training to the Owner
Ensure that all video recording for training has been completed and all training videos have been formally transmitted to the Owner, as part of our close out package
Oversee and manage the punch list process working closely with the APE, PE, SPE and Superintendent(s) to ensure we are 100% complete with all punch list items within 30-days of projects turnover / C of O
Participate in initial and / or acceptance walks with the Architect / Owner, as needed