Assistant Project Manager (Construction)

Right Build International•Durham, NC

About The Position

The Assistant Project Manager (Construction) will perform various functions in support of the project manager. This role involves assisting with the design of project management processes, budget planning, and managing the delicate details of large projects. The assistant project manager will conduct assessments to identify and solve project problems, resolve conflicts between departments, manage RFIs and Submittals, and build strong client relationships to ensure customer satisfaction and future business prospects. The role also includes coordinating multiple projects, maintaining client and subcontractor contact, monitoring inventory, preparing reports, collecting and analyzing data to help set project objectives, communicating changes in project plans, conducting quality reviews, filling in for project managers during their absence, ensuring team compliance with company methodologies, respecting decision-making boundaries, attending management meetings, ensuring proper document control, tracking change orders and cost control, and contributing to project schedule planning.

Requirements

Associate or bachelor’s degree in project management or other degree relevant to the project field.
About a year’s experience in an administrative position.
Knowledge of office software such as Microsoft Office.

Nice To Haves

Administrative Skill: Assistant project managers must have the skill to handle client calls, document project operations, and to ensure vital information is passed across to team members.
Leadership Skill: They are able to manage daily project operations in the absence of a project manager.
Multitasking Skill: They are able to monitor the progress of multiple projects.

Responsibilities

Participate in the design of project management processes and budget planning.
Assist managers in taking care of the delicate details of a large project.
Conduct assessments to identify and seek solutions to project problems in order to reduce downtime.
Assist in resolving conflicts or disputes between the various departments of an organization.
Manage RFIs and Submittals.
Build and maintain good working relationships with clients to ensure complete customer satisfaction and good prospects for future business.
Coordinate and ensure smooth operation of multiple projects from start to finish.
Maintain contact with clients and subcontractors through phone calls, emails, or text messaging.
Monitor inventory levels to determine the need for stock procurement and replacement.
Prepare and present to the manager weekly or monthly reports on project operations.
Collect data, analyze it, and help project managers to set objectives for a project.
Ensure changes in project plan are communicated to team members.
Carry out quality reviews and checks to ensure project operations are in line with industry’s best practices.
Fill in for project managers by managing daily operations in their absence.
Ensure project team members comply with company methodologies and project principles.
Respect decision-making boundaries and know when to draw the attention of the manager.
Attend weekly or monthly management meetings to report job status and schedule updates.
Ensure proper document control of project drawings, contract documents, schedule, specifications, and other project records.
Track change orders and cost control procedures so that they are integrated smoothly into the project.
Contribute to the planning and progression of the project schedule.