ASSISTANT PROJECT MANAGER 1

CALLAHAN INC•City of White Plains, NY

9d•$75,000 - $115,000•Onsite

About The Position

The Assistant Project Manager (APM 1) will serve as a vital team member assisting the Senior Project Manager/Project Manager on the full scope of the project. The APM 1 will be responsible for Document Control & Procurement Management, Communication, Cost Management, Subcontractor Coordination and Project Reporting while representing Callahan Construction Managers throughout the full project cycle. The APM 1 will also have oversight in managing the Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the project.

Requirements

Bachelor’s Degree (Preferably Engineering, Construction Management or Architecture)
0-5 Years experience
Prior experience in construction settings

Responsibilities

Coordination of Safety Program compliance in conjunction with the Superintendent
Shadow Safety Inspectors on site visits
Conduct 4 (minimum) independent safety inspections per month
Assist / Participate in all safety related activities and always promote a safety culture
Understand the Plans, Specifications and Contracts of the project
Review of shop drawings and samples for compliance with contract documents
Coordination of meetings with Owners / Architect / Engineer and producing quality meeting minutes and meeting package content all in a timely manner
Manage all RFIs and Submittals utilizing Viewpoint with consultants, subcontractors, and field staff
Manage updates of the current construction document set utilizing Procore
Distribute information to subcontractors/suppliers
Reviewing and tracking material deliveries as scheduled and expediting in conjunction with the Project Superintendent to ensure on-time procurement
Develop and maintain positive relationships with the Owner, Subcontractors and Project Team
Coordinate and communicate updates and changes to the schedule of the project.
Control the prompt flow of information to field team, subcontractors, and suppliers
Participate in subcontractor buyout and subcontract issuance
Compile all changes in the project. Vet pricing on all change requests and submit proposals with time extensions as needed; Reviewing with Project Manager prior to submission.
Proficient in project accounting processes to ensure prompt payments of requisitions & Invoices
Review of monthly Subcontractor requisition and material invoices with your manager
Compile field tickets from Superintendent and attach to all material invoices processed
Distribute Punchlist for execution
Participate in the monthly schedule update meeting
Preparing and submitting of the “Monthly Report” to the project team with guidance from your manager and Superintendent
Preparation of Quarterly cost meetings
Competing the Closeout of the project with the Owner and Subcontractors
Compile permit closeout and turnover documents
Maintain all records and files
Operations and Maintenance Manuals
Financial Closeout with PM and Accounting
Oversee the Project Administrator tasks which include compliance log, subcontractor insurance, subcontractor change proposal tracking, subcontractor change order execution, EEO/MBE/WBE