Assistant Project Accountant

Tarlton Corporation•St. Louis, MO

3d•Hybrid

About The Position

The Assistant Project Accountant provides full-cycle administrative and financial support for assigned project teams, with primary ownership of purchase order and subcontract processing from setup through closeout. This role works closely with Project Accountants, taking on administrative tasks and compliance follow-up so the broader accounting team can operate efficiently and accurately. Customer service is central to the position: the Assistant Project Accountant is often the first point of contact for subcontractors, suppliers, and project teams on purchase order, subcontract, and compliance questions, and is expected to represent Tarlton with professionalism, responsiveness, and a genuine willingness to help. Success requires strong organizational habits, the ability to follow established processes consistently, and a proactive, service-minded approach to identifying and resolving issues before they become problems.

Requirements

High school diploma required
Prior administrative, clerical, or accounting support experience preferred
Strong proficiency in Microsoft Office applications, particularly Excel.
Working knowledge of, or willingness to learn, purchase order and subcontract administration processes.

Nice To Haves

Associate degree in Accounting, Finance, Business, or related field preferred, or equivalent administrative/construction experience.
Construction industry experience a plus.
Experience with construction accounting or project management systems (Viewpoint, Procore, GCPay, or Oracle-based systems) preferred but not required.

Responsibilities

Own full-cycle processing of purchase orders and subcontracts, including setup, data entry, routing for signature, distribution, revisions/change orders, and closeout.
Verify purchase order and subcontract data for accuracy against approved buyout, contract values, and scope prior to issuance.
Assist with project closeout activities, including final documentation collection and file organization.
Serve as a responsive, professional point of contact for subcontractors, suppliers, and project teams, answering questions and resolving issues promptly and courteously.
Respond promptly and thoroughly to inquiries from project teams, subcontractors, and suppliers regarding purchase order, subcontract, or compliance status, treating every request as a priority.
Build and maintain positive working relationships with subcontractors, suppliers, and internal teams through clear, courteous, and reliable communication.
Track subcontractor and vendor compliance requirements, including insurance certificates, lien waivers, and certified payroll, and follow up proactively and courteously on missing or deficient items.
Maintain organized, up-to-date project files for purchase orders, subcontracts, contracts, and related change documentation.
Assist Project Accountants with day-to-day administrative needs, including document preparation, data entry, filing, and correspondence.
Support billing preparation and accounts payable/receivable activities as needed, helping identify and resolve documentation discrepancies.
Prioritize a high-volume workload effectively, maintain accuracy under deadline pressure, and take ownership of assigned tasks through completion.
Perform other duties as assigned