Assistant Portfolio Manager - San Fernando Valley

Rexford Industrial • Los Angeles, CA

3d • $65,000 - $80,000 • Hybrid

About The Position

Rexford Industrial Realty, Inc. is hiring an Assistant Portfolio Manager to support the Property Management Department and Portfolio Managers in managing an assigned portfolio of industrial properties in the San Fernando Valley and Los Angeles area. The role is based in the Los Angeles office, reports to the Portfolio Manager, and requires at least two days per week in the Brentwood office, with additional office attendance and regular property visits as business needs require. The employee must be willing to drive to properties in the San Fernando Valley.

The position supports day-to-day property operations and financial administration, tenant and vendor communications, reporting, property inspections, leasing-related activities, budget and reconciliation processes, and transitions related to property acquisitions and dispositions. It also maintains records and property information in company systems and shared drives.

This is a full-time role. The expected hourly rate is $31.25 to $38.46, equivalent to an annualized $65,000 to $80,000. The position is eligible for a 15% discretionary annual bonus target and stock grants, subject to company approval and applicable terms.

Requirements

• Bachelor's degree and/or at least 2 years of property management experience.
• Experience providing excellent internal and external customer service.
• Experience with budgeting and CAM reconciliation processes.
• Must be willing to drive to properties in the San Fernando Valley.
• Ability to meet the physical demands of the role, with reasonable accommodations where applicable.

Responsibilities

• Approve daily invoices and review accounts payable for accuracy.
• Prepare and process tenant bill-backs, tenant improvement reimbursements, and check requests.
• Pre-post the monthly rent roll and distribute monthly rent statements.
• Follow up on and update notes for delinquencies, the watchlist, and monthly late-fee reports.
• Prepare required legal notices, including Notices of Non-Responsibility, three-day notices, and notices of abandonment.
• Assist with property inspections and enter information in Yardi.
• Assist with tenant move-in and move-out walkthroughs, including checklist review.
• Assist with annual budgets, accrual reports, bad debt forms, security deposits, and CAM reconciliations.
• Assist the Manager and Director of Property Management with vendor bidding, vendor purchase order monitoring, and contract agreements.
• Implement approved operating and capital budgets, resolve property management issues, and address the needs of other departments.
• Support reporting needs, including accrual, space preparation, watchlist, and incident reports.
• Assist with tenant and suite build-outs and capital upgrades.
• Help update tenant and vendor insurance certificates.
• Prepare tenant notifications about property activities and lease compliance.
• Support transitions involving new acquisitions and dispositions.
• Communicate with tenants and vendors about maintenance issues.
• Help tenants use the online tenant portal for rent payments and work order requests.
• Maintain properties in Yardi Elevate for service calls and ensure service calls are completed.
• Maintain property certification tracking, fire life safety tracking, and HVAC inventory spreadsheets.
• Maintain and save lease, contract, and other files on the corporate shared drive.
• Perform other activities requested by the Managers or Director of Property Management to maintain a high operating standard.

Benefits

• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Flexible time off.
• Bonus eligibility and long-term incentives, including stock grant eligibility.
• 401(k) employer match program.
• Professional development resources.
• Health and wellness program.
• Volunteer and community engagement opportunities.
• Employee resource groups focused on diversity, equity, and inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level