Assistant, Ops, Billing

gategroup•New Orleans, LA

10d•$15 - $20•Onsite

About The Position

We’re looking for motivated, engaged people to help make everyone’s journeys better. Responsible for ensuring the accuracy and integrity of the unit's inventory, purchasing, and receiving processes by managing purchase orders, verifying inbound shipments, maintaining ERP transactions, and supporting inventory control. Serves as a key liaison between Operations, Purchasing, Suppliers, Accounts Payable, and Invoice Processing to resolve discrepancies, maintain accurate inventory records, and ensure timely financial reconciliation. Provides dispatch coverage as needed while supporting daily receiving operations, material transfers, month-end accounting activities, and continuous supply chain efficiency.

Requirements

Basic computer skills
Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
Good verbal, written communication skills
Self-starter with good attention to detail and excellent organization skills.
Strong math skills
High school diploma or GED
2-5 years clerical or data entry experience required
Basic computer skills
Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
Good verbal, written communication skills
Self-starter with good attention to detail and excellent organization skills.
Strong math skills.
Good problem solving skills
Excellent Microsoft Windows, Excel and Word skills.
2 years of experience in Microsoft Office Suite.
Detailed oriented
Good basic math, analytical, follow-up, problem solving and organizational skills
Familiar with ERP software and SAP experience a plus.
Airline and food manufacturing industry experience helpful
Ability to adapt well to change and change management
Must be able to understand and apply basic knowledge of an ERP system
Must have a solid working knowledge of MS Excel and MS Office
Must have excellent attention to detail
Must thrive in a team-based environment
Must have the ability and desire to meet required timelines, and be proactive in problem solving
Excellent oral and written communication skills.
Ability to communicate with multiple employees in a fast paced environment

Nice To Haves

Familiar with ERP software and SAP experience a plus.
Airline and food manufacturing industry experience helpful

Responsibilities

Three days receiver position and two days per week, relieves Dispatch Shift 2am – 10am and as needed for vacation relief.
Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork.
Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries.
Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received.
Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer.
Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork.
Compares the Vendor Item Number, quantity and price on the ERP PO for each item to the receiving documents.
Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
Manages unit’s PO’s system within ERP to ensure all are accounted.
Works with the physical inventory team to ensure accurate and timely entry of physical inventory data.
Assists with daily entry of materials transfers in ERP system based off completed requisitions.
Acts as the unit's liaison with Invoice processing/Datamatics to answer any questions on the unit’s behalf.
Organizes and reviews Invoice error queues in ERP SACS system and Invoice Processing website
Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required.
End of month duties include accounting for the unit’s expenses using the tools available.