Assistant Operations Manager

Bulk Equipment Corp.•East Chicago, IN

9d•Onsite

About The Position

The Assistant Operations Manager will be responsible for overseeing various aspects of site operations, including safety, environmental compliance, financial monitoring, maintenance scheduling, inventory management, invoicing, daily operations, and customer service. This role requires a blend of administrative, technical, and interpersonal skills to ensure smooth and efficient operations within a clerical office and mill setting.

Requirements

Heavy equipment/mill service experience
Reliable and extremely trustworthy
Excellent organizational and time management skills
Strong multitasking skills
Attention to detail and accuracy
Advanced computer skills and strong Excel ability
Strong written and verbal communication skills

Responsibilities

Ensure safety procedures are followed and PPE is used.
Attend safety meetings and complete safety quizzes.
Assist in completing safety action items.
Conduct monthly inspections of fire extinguishers and cranes.
Report incidents immediately to the safety department and VP of Accounts.
Attend environmental meetings for contractors.
Ensure environmental compliance for the site and prepare for customer audits.
Oversee proper disposal of used oil, hot drain filters, and recycling.
Manage metal recycling and track dumpsters for scrap payment.
Prepare monthly CID Reports.
Review operations and parts spend reports weekly.
Monitor labor and parts spend to expand efficiency.
Schedule preventative maintenance (PM) for all site assets.
Create PM services, pull filters, and re-order filters.
Plan repairs in conjunction with PMs.
Manage oil sampling for the site.
Set Statements of Work (SOW) with the team.
Collaborate with the maintenance team and mechanics to address inspection action items.
Maintain a clean and organized shop and yard inventory.
Monitor stock levels for fluids, filters, and spare parts.
Coordinate with other sites and YD 20 on shared parts stocking levels.
Process work orders and rebills in M+ and move invoices to completed status.
Update the weekly rental report for IHE and IHW.
Keep rental purchase orders current with the customer.
Assist with collecting monthly hours.
Send out damage reports.
Be available 24/7 for service calls and machine breakdowns.
Communicate with all mechanics.
Manage the up/down report.
Manage priorities for the sourcing agent.
Schedule third-party repairs/damages when needed.
Maintain professionalism and a positive attitude with customers.
Solve customer problems.