Assistant Office Manager - Long Island Radio

Cox Media Group•Town of Babylon, NY

3d•Onsite

About The Position

Long Island Radio at CMG is seeking a proactive, detail-oriented Office Manager - Assistant who will play an important role in keeping our fast-paced broadcast team organized, supported, and running smoothly. This is a great opportunity for someone who enjoys being at the center of daily office activity, supporting a variety of teams, and helping create a professional, welcoming workplace. The ideal candidate is highly organized, service-focused, and comfortable supporting leadership, Sales, and other departments as needed. This role provides administrative, operational, and front-office support, including office coordination, reception functions, departmental support, public affairs coordination, and compliance-related administrative tasks. The successful candidate will be dependable, collaborative, and able to manage multiple priorities with sound judgment and confidentiality. This position is considered on-site essential.

Requirements

Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to quickly adapt to new technology solutions and follow established best practices
Must be able to maintain the highest level of confidentiality
Ability to prioritize work, manage multiple tasks, and work independently
Exceptional organizational skills and attention to detail
Strong spelling, punctuation, grammar, and proofreading skills
Strong communication skills with the ability to interact professionally with employees, clients, visitors, listeners, and senior leaders

Nice To Haves

Bachelor’s degree or equivalent experience preferred
Knowledge of the broadcast or media industry is a plus

Responsibilities

Provide administrative support to local leadership, including scheduling, travel coordination, expense submission, correspondence, reporting, and presentation preparation
Manage day-to-day office operations, including supplies, vendor coordination, shipping, mail, postage, and general office organization
Manage reception functions, including greeting visitors, answering and directing calls, coordinating front-office coverage, and maintaining a professional, welcoming office environment
Provide cross-functional support to Sales and other departments as needed, including meeting preparation, client-related materials, reporting, follow-up items, internal communications, and document preparation
Coordinate staff meetings, team-building events, and other office activities, including logistics, food arrangements, facilities coordination, and related communications
Coordinate on-air public affairs efforts, including scheduling, tracking, documentation, and related communication needs
Maintain FCC online public files and support related compliance documentation
Support communication and consistent application of company messages, policies, procedures, and corporate initiatives
Respond to staff questions and direct employees to appropriate resources as needed
Process electronic I-9 documentation for new hires
Support additional projects and other duties as assigned

Benefits

Comprehensive medical, dental, and vision insurance available to the employee and employee’s family (i.e. child, spouse, domestic partner)
Flexible Spending Accounts (healthcare and dependent care) and Health Savings Accounts
Short-term and long-term disability and life insurance (supplemental and accidental, death, and dismemberment)
Participation in CMG’s 401(k) plan with generous company match and both pre-tax and Roth options
Full-time hourly employees are eligible to earn up to 176 hours of PTO inclusive of paid sick and safe time under applicable law
Part-time employees will receive one hour of paid sick leave for every 40 hours worked
Up to eight (8) paid holidays & two (2) floating holidays throughout calendar year 2026
Up to two (2) weeks of paid parental leave
Employee assistance program
All other benefits required by applicable law