Assistant, Music (Festivals)

Wasserman•New York, NY

About The Position

THE·TEAM’s music department represents prominent music artists across all genres for live performance, touring, brand partnerships, and more. They act as long-term career development strategists, helping artists expand their reach and impact globally. THE·TEAM operates in 28 countries and over 70 cities, guided by a belief in the unifying power of sports, music, and entertainment. The festival department specifically focuses on selling MUSIC·TEAM acts to fairs, festivals, city events, concert series, and soft-ticket public events worldwide. This involves building relationships with global talent buyers and collaborating with MUSIC·TEAM artist teams to curate multi-act events of all sizes and genres. This role is ideal for someone seeking a long-term career in festival booking, live events, or talent representation, and who wants an inside perspective on the festival business.

Requirements

Administrative tasks
Support to the agent in client and internal matters
Accuracy of deal memos in booking system
Building and tracking festival grids
Entering offers and related show details into the booking system
Liaising with relevant teams to complete fest-related administration
Issuing contracts for confirmed performances
Tracking unreturned contracts
Flagging/reviewing/addressing contract markups
Organizing information and assets for festival announces and on sales
Creating and sending invoices for show-related payments
Tracking unpaid deposits and balances
Setting and confirming meetings
Maintaining agent calendar
Managing inbound phone calls
Booking agent business travel
Submitting agent expense reports
Supporting festival guest list requests
Tracking festival artwork approvals

Nice To Haves

Long-term career in festival booking, live events, or talent representation
Eagerness to build upon understanding of the festival business from the inside out

Responsibilities

Maintain accuracy of deal memos in booking system.
Assist in building and tracking festival grids.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete fest-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts.
Flag/review/address contract markups.
Organize information and assets for festival announces and on sales.
Create and send invoices for show-related payments (deposits, balances, etc).
Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
Set and confirm meetings; maintain agent calendar.
Manage inbound phone calls on behalf of agent.
Book agent business travel as necessary.
Submit agent expense reports.
Support festival guest list requests.
Track festival artwork approvals.
Take on additional tasks and responsibilities as assigned.