P&E Assistant Marketing Specialist 1

GAI Consultants, Inc.•Pittsburgh, PA

3d•Hybrid

About The Position

GAI seeks a skilled, highly motivated, results-driven Assistant Marketing Specialist 1 to join our dynamic marketing team. This challenging and rewarding position will support the Power & Energy sectors and will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; and producing marketing collateral in collaboration with GAI’s business sector leaders and technical, marketing, communications, and administrative professional staff. The successful candidate will be located near GAI’s Homestead office location. This role begins in-office, with the potential for a hybrid schedule in the future. Our ideal candidate is passionate about the pursuit of success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you! Join GAI and make your mark where exceptional professionals can work, learn, lead, and achieve.

Requirements

2+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred
Associate degree required with a focus on business, marketing, graphic design, journalism, or related area.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Proficiency with Adobe Creative Suite
Competent proofreading and editing skills
Ability to use templates
Excellent communication and organizational skills
Able to document and process information quickly and accurately, with strong attention to detail
Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
Able to work both independently and as part of a team
Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
Light, local travel is required (up to 20%).
2+ Years of Experience
Possesses basic oral and written communication skills.
Identifies and acknowledges principles of teamwork and leadership.
Organized, creative, detail oriented, and ability to multi-task and prioritize work.
Interacts primarily with internal project team members.

Nice To Haves

Bachelor's degree preferred.
Deltek Vantagepoint (or similar database programs) experience is a plus
Bachelor's Degree or equivalent in marketing, graphic design, writing, business, or similar field of study preferred
Take initiative in professional growth by participating in trainings, webinars, or certifications that enhance skills and contribute to individual development and team success.

Responsibilities

Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
Follow through with assigned proposal tasks to meet critical deadlines
Coordinate with internal and external points of contact to gather requested information and materials
Track proposal efforts and ensure scheduled milestones are met
Assist in writing and editing marketing and technical content
Assist in gathering costs for proposal submissions using excel
Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
Support presentation efforts, including presentation development, rehearsal coordination, materials preperation, and logistics
Coordinate conference and event activities, including registrations, materials, logistics, and exhibit support
Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
Develop and maintain marketing collateral including resumes, project sheets, and custom marketing materials
Assist in carrying out other programs and projects as identified
Begins to lead the development and implementation of various basic internal and external marketing, proposal, and business development support activities under the direction and supervision of senior staff.
Shows progress in acquiring basic skills and developing knowledge of the field’s concepts and principles.
Follows processes, procedures, and record keeping and Quality Management System (QMS) protocols.
Maintains and protects client and GAI proprietary and confidential information.
Developing critical thinking skills.
Maintains a culture of safety and integrates safe practices into all aspects of daily operations.
Assists Task Managers (TMs) or Project Managers (PMs) with entry-level aspects of projects.
Recommends and supports the development of innovative strategies to enhance productivity and efficiency.
Begins to lead basic marketing activities across one or more of the following areas: Proposals/Qualifications, Presentations/Meeting Logistics, Marketing Materials Development & Maintenance: handouts, project profiles, resumes, service summaries, brochures, etc., Business Development Activities: Conferences, sponsorships, client events, advertising, initiatives, awards, lead and opportunities tracking, vendor registrations, research, website/social media content, etc., Writing: Preparing marketing and technical content/proofreading to ensure continuity and compliance with legal, marketing, and technical specifications., Graphic Design: Design of custom graphics to visually convey complex ideas., Data Management: Supporting the entry and maintenance of data in GAI’s CRM., Public Outreach Support, Special Projects: Assist in carrying out other programs and special projects as identified.
Responsible for personal task management and adherence to deadlines and scope.
Works as part of a team and coordinates work with others.
Strengthens internal client relationships and knowledge.