Assistant Manager, Workday HRIS & Payroll

Art Gallery of Ontario • Toronto, ON

3d • Onsite

About The Position

Join a leading cultural institution where people, data, and technology come together to support an exceptional employee experience. At the Art Gallery of Ontario (AGO), our People team is evolving how we use technology and data to support our workforce. We’re looking for a highly analytical, detail-oriented, and collaborative professional to help optimize and support our HR and payroll systems. As Assistant Manager, Workday HRIS & Payroll Systems, you will play a critical role in maintaining and enhancing our Workday platform, ensuring accurate payroll processing, and supporting data-driven decision-making across the organization. You will act as a key liaison between HR, Payroll, IT, and external vendors, helping ensure system integrity, compliance, and continuous improvement.

Requirements

• 3–5 years of hands-on experience with Workday, including HCM, Payroll, Time Tracking, and Absence Management.
• Strong understanding of HRIS and payroll systems, configuration, and data structures.
• Experience with Workday reporting, including calculated fields, dashboards, and advanced reporting tools.
• Familiarity with Workday EIBs, data conversion, and system integrations.
• Strong analytical and problem-solving skills, with the ability to troubleshoot complex system issues.
• Advanced Excel skills (e.g., Pivot Tables, XLOOKUP, data analysis, reporting).
• Knowledge of Canadian payroll practices.
• Excellent interpersonal and communication skills, with the ability to collaborate across teams and influence stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple priorities and projects.
• A proactive, self-directed approach with a focus on continuous improvement and operational excellence.

Nice To Haves

• PCP or Workday certifications are considered an asset.
• Experience working in a unionized environment is an asset.

Responsibilities

• Administer and configure Workday modules including HCM, Payroll, Time Tracking, Absence, and Scheduling, ensuring optimal system performance.
• Manage system updates, enhancements, and releases, including testing (UAT, regression) and implementation of new functionality.
• Configure payroll elements such as earnings, deductions, tax rules, and collective agreement provisions within Workday.
• Troubleshoot system issues, conduct root-cause analysis, and resolve HRIS and payroll-related discrepancies.
• Act as a technical point of contact for HRIS and payroll inquiries, providing guidance and user support across teams.
• Develop and maintain reports, dashboards, and analytics related to payroll, absenteeism, overtime, and workforce trends.
• Perform data validation, reconciliation, and ensure accuracy across integrated systems for compliance and audit readiness.
• Support compensation and benefits cycles, ensuring accurate system configuration and data integrity.
• Lead or support testing, documentation, and implementation of system changes, upgrades, and new modules.
• Collaborate with internal stakeholders to improve processes, enhance system functionality, and drive best practices.
• Provide training and support to end-users to maximize effective use of Workday tools and features.
• Supervise and support team members, ensuring effective delivery of services aligned with AGO policies and procedures.

Benefits

• Discounts to GoodLife Fitness.
• Free tickets to every major exhibit at AGO.
• Discounts to major attractions as a part of the Provincial/City Reciprocal Programs.
• Free admission to the AGO for friends and family, plus discounts at the gift shop, Bistro, and Learning Centre.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed