Assistant Manager, Utility Capital Improvement Project (CIP) Budget - USD

City of Port St. Lucie•Port St Lucie Florida 34983, FL

14d•Onsite

About The Position

Performs specialized work in tracking Utility Capital Improvement Project expenses, revenues, and contracts, working with staff to compile information related to expenditures and revenue budgets, including contracts, utility funds, and revenues. Assists in developing budgets and budget projections; completes comprehensive assignments for Utility Administration; conducts strategic plan analysis; and supports additional major processes for the Utility Systems Department. Facilitates the development of public trust and confidence in the City and contributes to managing the Capital Improvement Plan (CIP), including overseeing capital project reporting and providing leadership in project accounting functions and related departmental processes. Facilitates the development of public trust and confidence in the City. This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

Requirements

Graduation from an accredited college or university with an Associate’s degree in a related field is required.
Minimum of five (5) years of budget and procurement experience; (5) Years of Supervisory experience; or equivalent combination of education and experience is required.
Knowledge of City rules, regulations, policies, and procedures.
Knowledge of office procedures and practices.
Knowledge of governmental budgeting and accounting principles.
Knowledge of bond tracking and CIP project financial reporting/tracking.
Extensive knowledge of Microsoft Office Suite, with intermediate to advanced skill in creating Excel spreadsheets.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Ability to perform arithmetic calculations accurately and rapidly.
Ability to establish and effective working relationships with employees and the public.
Ability to access, input, and retrieve information from a computer.
Ability to implement budget procedures.
Ability to communicate effectively, both in writing and verbally.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain the trust and confidence of the department and the public.
Ability to supervise, mentor, and provide guidance to staff in the completion of assigned duties.
Ability to assign, monitor, and review work for completeness, accuracy, and adherence to policy.
Ability to provide constructive performance feedback and support employee development.
Ability to interpret and communicate policies, procedures, and expectations to staff effectively.
Ability to foster a collaborative, productive, and respectful work environment.
Must upload and submit attached copies of their education credentials with the employment application.
Must completely detail their work experience on the employment application.
Must update their online profile with personal data, work experience, education, and certifications when submitting application(s).

Nice To Haves

Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency.
Translations of diplomas/degrees are not accepted.
Audit/Academic reports are not accepted as substitutions for college transcripts.
A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

Responsibilities

Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
Tracks expenses, revenues, and contracts for Capital Improvement, Bond, and Grant Projects.
Manages detailed bond tracking activities, ensuring capital expenditures align with authorized bond funding sources and comply with bond covenants, spending restrictions, and reporting requirements.
Monitors bond drawdowns, tracks remaining proceeds, and coordinates with Finance to ensure timely reimbursement requests and accurate fund coding.
Maintains comprehensive CIP project financial reporting for active and planned projects, including budgets, encumbrances, expenditures, forecasts, and multi-fund allocations.
Develops, maintains, and improves CIP financial reporting tools to support Utility Capital Improvement Project Managers and department leadership with timely, accurate financial data.
Reconciles CIP project balances monthly across Munis, ensuring accuracy, compliance, and audit readiness.
Tracks CIP project financial activity throughout the full project lifecycle, including budget amendments, contract awards, construction activity, change orders, and project closeout.
Provides financial and administrative support, using Open Gov, maintaining spreadsheets, generating reports, scanning documents, and securing required vendor documentation.
Enters, updates, verifies, and reviews grant information in Munis.
Completes, monitors, and distributes monthly financial reports such as general ledger, inventory, and capital outlay.
Coordinates with the Office of Management and Budget (OMB) on departmental RFPs and RFQs.
Audits, reviews, maintains, reconciles, and prepares various accounting, project, and financial reports.
Assists the Utility Billing, Budget and Procurement Manager with fiscal/statistical reporting, budget development, data gathering, research, filing, and administrative support.
Conducts research and analysis of financial accounts.
Assists the Utility Billing, Budget, and Procurement Manager in preparing annual budget documents for distribution to leadership and departments.
Monitors revenues and expenditures monthly to ensure budget compliance.
Assists with revenue forecasting and long-range financial modeling.
Reviews and approves invoices, ensuring accuracy, appropriate budget availability, and compliance with contract pricing and City purchasing policy.
Gathers documentation required for grant reimbursement and ensures compliance with grant-funding requirements.
Reviews and approves departmental purchase requests for accuracy and proper allocation of funds.
Provides financial support and guidance to Utility Capital Improvement Project Managers.
Completes comprehensive assignments for the Utility Billing, Budget, and Procurement Manager.
Assists with departmental budget operations as assigned.
Carries out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.