Assistant Manager - Human Resources

Jefferson County, MO•Hillsboro, MO

45d•Onsite

About The Position

To Apply: Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves assisting the Division Manager in providing leadership necessary to implement policies and plans as defined by the County officials. Work involves the supervision and motivation of division personnel; assisting in the planning, coordinating, and management of operations of the Division; and training division personnel. ESSENTIAL JOB FUNCTIONS Assists the Manager in the day-to-day operations of the Division. Provides direct supervision to all division staff and ensures all orders, policies and procedures are followed. Assigns and reviews the work of division staff, gives direction, and resolves problems. Assists the Manager in selecting division staff members by participating in selection interviews. Assists the Manager in developing and implementing goals, objectives, priorities, policies, and procedures for the Division. Prepares annual budget estimates; justifies expenditures. Maintains records and prepares reports. Performs related additional duties as required and assigned. For Human Resources Researches and analyzes personnel related issues as delegated by the HR Manager and/or Director of Administration. Develops recommendations and alternatives. Assists in analysis of needs and strategy development, and monitoring department procedures and regulation for compliance as directed by the HR Manager and/or Director of Administration. Composes complex/technical reports, correspondence, and other documents in response to personnel issues, inquiries and/or complaints. Performs and supervises special projects and initiatives. Assists in researching, developing, and preparing reports, position statements, draft policies/procedures for the HR Manager and/or Director of Administration. Provides technical assistance, direction, and instruction to other department personnel. Reviews completed work. Coordinates and assigns employee work. Assists the HR Manager in resolving employee conflict/problems. Reviews invoices and monthly budget sheets, authorizes payments, verifies line-item balances. Prepares or assists with preparation of annual, budgetary responses, salary conversion and projects related to implementing annual budget conversion. Assists developing, implementing, and administering employee benefit programs and services. Drafts requests for proposal and bid specifications. Evaluates bids, drafts contracts, and recommends bids for acceptance. Works with providers to implement and administer services according to contracts and resolve problems/complaints. Monitors administration and benefit services and recommends changes. Acts as HR Manager in his/her absence. Performs classification studies, analyzes job duties, responsibilities, and qualifications. Recommends classification actions. Develops and reviews class specifications for new classes and recommends pay grades. Advises management regarding Fair Labor Standards Act issues. Develops, conducts, responds to, and analyzes benefit and salary surveys. Maintains knowledge of laws, regulations and current personnel administration principles and practices as applied to county government. Photocopies and collates written materials. Organizes files, supplies and materials. Answers telephone, takes and relays messages, answers routine questions. Faxes documents. Assists with distribution of materials to County employees. Accepts and reviews benefit enrollment forms for accuracy and completeness. Explains related procedures. Position Assistant Manager - Human Resources Position Requirements

Requirements

Associate's Degree from an accredited university; Bachelor's Degree preferred
Five (5) years of experience in related field or five (5) years of supervisory experience
Or equivalent combination of education and experience
Valid Missouri Driver's License
May require some travel.
Many situations may require early morning or late evening hours and weekends.
Must have intermediate level experience with MS Excel (for example: creating pivot tables; using complex formulas)
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to adapt to the needs of the County and the employees.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to work with diverse groups.
Ability to assist with the preparation and administration of budget.

Responsibilities

Assists the Manager in the day-to-day operations of the Division.
Provides direct supervision to all division staff and ensures all orders, policies and procedures are followed.
Assigns and reviews the work of division staff, gives direction, and resolves problems.
Assists the Manager in selecting division staff members by participating in selection interviews.
Assists the Manager in developing and implementing goals, objectives, priorities, policies, and procedures for the Division.
Prepares annual budget estimates; justifies expenditures.
Maintains records and prepares reports.
Performs related additional duties as required and assigned.
Researches and analyzes personnel related issues as delegated by the HR Manager and/or Director of Administration. Develops recommendations and alternatives.
Assists in analysis of needs and strategy development, and monitoring department procedures and regulation for compliance as directed by the HR Manager and/or Director of Administration.
Composes complex/technical reports, correspondence, and other documents in response to personnel issues, inquiries and/or complaints.
Performs and supervises special projects and initiatives.
Assists in researching, developing, and preparing reports, position statements, draft policies/procedures for the HR Manager and/or Director of Administration.
Provides technical assistance, direction, and instruction to other department personnel.
Reviews completed work. Coordinates and assigns employee work. Assists the HR Manager in resolving employee conflict/problems.
Reviews invoices and monthly budget sheets, authorizes payments, verifies line-item balances.
Prepares or assists with preparation of annual, budgetary responses, salary conversion and projects related to implementing annual budget conversion.
Assists developing, implementing, and administering employee benefit programs and services. Drafts requests for proposal and bid specifications. Evaluates bids, drafts contracts, and recommends bids for acceptance. Works with providers to implement and administer services according to contracts and resolve problems/complaints. Monitors administration and benefit services and recommends changes.
Acts as HR Manager in his/her absence.
Performs classification studies, analyzes job duties, responsibilities, and qualifications. Recommends classification actions. Develops and reviews class specifications for new classes and recommends pay grades. Advises management regarding Fair Labor Standards Act issues.
Develops, conducts, responds to, and analyzes benefit and salary surveys.
Maintains knowledge of laws, regulations and current personnel administration principles and practices as applied to county government.
Photocopies and collates written materials. Organizes files, supplies and materials. Answers telephone, takes and relays messages, answers routine questions. Faxes documents. Assists with distribution of materials to County employees.
Accepts and reviews benefit enrollment forms for accuracy and completeness. Explains related procedures.