Assistant Manager, Contract Administration

Kobalt Music • Nashville, TN

10h • Hybrid

About The Position

We are looking for an Assistant Manager to join Kobalt’s Contract Administration team in Nashville. The team plays a critical role in interpreting, onboarding, and administering client agreements, ensuring contractual terms are accurately reflected across Kobalt’s systems and downstream operations.
This is a hands-on role suited to a proactive and detail-driven administrator with strong communication skills and a solid understanding of music publishing agreements. You’ll be responsible for the accurate ingestion of contractual terms and copyrights, while also supporting the wider team through guidance, documentation, and process improvement. Accuracy, consistency, and sound judgement are essential, as the work directly impacts client reporting, royalty processing, and claims made on behalf of our writers and publishers.

Requirements

• Proven experience reading and interpreting music publishing contracts.
• A strong understanding of the global music publishing landscape, including experience working with PROs and CMOs.
• At least three years’ experience within music publishing.
• Excellent written and verbal communication skills, with the ability to adapt messaging for different audiences.
• Strong organisational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Confidence working with office software and GSuite tools.

Nice To Haves

• Experience in royalty administration or accounting.
• Familiarity with database query tools such as Athena or SQL Developer.
• Prior experience supporting or managing junior team members.

Responsibilities

• Interpret and onboard key commercial and contractual terms from long-form publishing agreements into Kobalt’s internal systems.
• Ingest copyrights as part of new client signings and ongoing song deliveries, ensuring data accuracy and completeness.
• Track and manage conditional terms and amendments across existing publishing agreements, maintaining clear audit trails.
• Support wider administration and operational teams by advising on the interpretation and implementation of contractual terms.
• Make system updates as required following amendments or contractual changes.
• Work closely with Business Affairs to assess the operational feasibility of proposed contractual terms for new and existing clients.
• Contribute to strategic initiatives aimed at improving, standardising, and streamlining contract administration processes.
• Support and guide more junior team members, providing clarity on day-to-day workflows and best practices.
• Own end-to-end documentation for key departmental workflows and support training to ensure consistency across the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed