Assistant Manager, Capital Projects

Duke Careers•Durham, NC

4d•$67,084 - $106,687•Onsite

About The Position

As the Assistant Manager, Capital Projects, you will play a key role in shaping Duke's physical environment by helping deliver impactful capital projects that support education, research, healthcare, and campus operations. Working alongside project leaders, clients, consultants, contractors, and Facilities Management partners, you will help transform ideas into high-quality, sustainable spaces that advance Duke's mission. You will support the planning, design, and construction of capital improvement projects across the University. Reporting to a Director or Assistant Director of Project Management, you will independently manage smaller and less complex projects while supporting larger and more complex initiatives led by senior project management staff. From project inception through commissioning, occupancy, and closeout, you'll help ensure projects are delivered safely, efficiently, and in alignment with University goals, budgets, schedules, and quality expectations.

Requirements

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field, or an equivalent combination of education and relevant experience.
Knowledge of design processes, construction methodologies, project management principles, and building systems.
Ability to read and interpret construction drawings, specifications, contracts, payment applications, and related project documents.
Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
Proficiency with Microsoft Office applications and project management software.
Excellent written, verbal, interpersonal, negotiation, and customer service skills.
Ability to safely access and navigate active construction sites, including climbing ladders and inspecting work in progress.

Nice To Haves

Two years of progressively responsible experience in design, construction, capital project management, or related fields.
Master's degree in Architecture, Engineering, Construction Management, or a related discipline.
Experience working within higher education, healthcare, research, institutional, commercial, or industrial environments.
Professional licensure in a related field.
Experience managing project budgets, schedules, quality standards, and stakeholder expectations.
Familiarity with evaluating change orders, design service requests, construction costs, and contingency funding usage.
Experience preparing reports, presentations, and project recommendations for senior leadership approval.
Knowledge of construction safety practices, site logistics planning, and regulatory compliance.
Experience working within occupied facilities and coordinating diverse stakeholder groups.
Experience in project management in a university setting or related institutional facilities is desirable.
Educational and/or working experience which demonstrates knowledge and competency with building projects involving all building trade divisions.
Experience working in a research, educational facility, or related commercial or industrial facility is preferred.
Familiarity in coordinating multiple interest groups and stakeholders is important.
Ability to work within complex phasing constraints and within existing densely-built facilities environments is a plus.

Responsibilities

Coordinate the planning, design, and construction of assigned capital projects from concept through completion.
Meet with clients and stakeholders to identify project requirements, priorities, funding needs, locations, and schedules.
Assist in developing capital project approval submissions for presentation to University leadership.
Coordinate project committees and maintain adherence to Facilities Management processes, procedures, and approval requirements.
Collaborate with Planning and Design, Utilities and Engineering Services, Operations, Administration, Schools, Centers, and other stakeholders throughout the project lifecycle.
Assist with the selection and management of architects, engineers, contractors, construction managers, and specialty consultants.
Develop scopes of work, budget parameters, and schedule expectations for project procurement activities.
Solicit and evaluate proposals to identify the best combination of quality, cost, and schedule performance.
Support contract review activities to help ensure the University receives the required services while minimizing risk and protecting institutional interests.
Foster collaborative relationships between clients, consultants, contractors, and Facilities Management teams.
Review design deliverables and monitor consultant performance to ensure project objectives, scope, schedule, and quality standards are achieved.
Monitor construction activities to confirm work is completed according to approved plans, specifications, University standards, and regulatory requirements.
Help ensure facilities are attractive, durable, sustainable, functional, and code compliant.
Coordinate project meetings and proactively address issues that could impact project delivery.
Support contractor compliance with construction safety requirements and safe work practices.
Develop and implement solutions to keep projects moving forward when challenges arise.
Assist in managing project budgets, schedules, contracts, financial records, and project documentation.
Prepare project status updates, schedule reports, and financial reports for clients and leadership.
Coordinate financial transactions associated with assigned projects.
Review invoices, payment applications, and change orders and recommend approval based on verification of completed work.
Monitor project expenditures and contingency usage while communicating project financial performance to leadership.
Ensure compliance with University procurement and financial management requirements.
Coordinate permitting activities, zoning requirements, utility shutdowns, and project-related approvals.
Maintain accurate project records and documentation throughout the project lifecycle.
Assist with project commissioning, occupancy coordination, and final closeout activities.
Ensure documentation is complete and project objectives have been successfully achieved.