Assistant II - Houston, TX

Westlake•Houston, TX

21h•Hybrid

About The Position

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate. Competitive Pay & Benefits Benefits effective Day One Medical, Dental, Vision 401(k) with 4% Company Match Annual Retirement Contribution (ARC) Life & AD&D Insurance Paid Vacation Tuition Assistance Program Fitness Reimbursement Program Career Growth & Advancement Opportunities About the Role Westlake Pipe & Fittings is seeking a highly organized and proactive Executive Administrative Assistant to support the Vice President, Global Compounds and the Vice President, Pipe & Fittings. This role serves as a key partner to senior leadership, providing high-level administrative and operational support while ensuring the efficient management of executive priorities. This position requires a strong background in executive support, excellent organizational and time management skills, and the ability to anticipate needs in a fast-paced corporate environment. The ideal candidate will demonstrate professionalism, sound judgment, discretion, and the ability to manage multiple priorities while supporting two senior executives simultaneously. This role is based in Houston, TX and operates in a hybrid capacity, with flexibility required based on business needs and executive schedules.

Requirements

High School Diploma or GED required; Bachelor’s degree preferred
5+ years of experience supporting senior executives in an administrative capacity, ideally within a corporate, manufacturing, or industrial environment
Proven ability to support multiple executives simultaneously while managing complex schedules and competing priorities
Experience supporting C-suite, EVP, or VP-level executives in a large corporate environment preferred
Demonstrated experience coordinating domestic and international travel, including travel documentation and visas
Experience preparing expense reports, purchase requisitions, and purchase orders; familiarity with SAP or similar systems is preferred
Strong organizational and time management skills with exceptional attention to detail
Excellent written and verbal communication skills with the ability to interact effectively with executives, internal leaders, and external stakeholders
Proactive problem-solver with the ability to anticipate needs and operate independently in a fast-paced environment
Strong technology proficiency including Microsoft Office (PowerPoint, Excel, Word, Outlook), SharePoint, and collaboration tools
Demonstrated ability to maintain strict confidentiality and professionalism when handling sensitive information
Collaborative team player who is adaptable, resourceful, and confident navigating ambiguous situations

Nice To Haves

Familiarity with emerging productivity tools such as Microsoft Copilot or AI-enabled workplace tools is a plus

Responsibilities

Manage complex executive calendars, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts
Coordinate domestic and international travel arrangements, including itineraries, logistics, and visa documentation when required
Serve as a gatekeeper for incoming communications by screening and prioritizing requests while ensuring timely follow-up and response
Prepare and submit expense reports, purchase requisitions, and purchase orders; familiarity with SAP or similar systems is a plus
Coordinate logistics for executive meetings, leadership sessions, and Quarterly Business Reviews (QBRs) including room setup, meeting materials, agendas, and follow-up actions
Prepare presentations, reports, and supporting materials with strong attention to detail
Manage documentation and approvals using tools such as DocuSign and internal approval workflows
Collaborate closely with other Executive and Administrative Assistants across the organization to coordinate meetings, travel schedules, and leadership events
Support the routing of contracts and approvals in alignment with the company’s delegation of authority process
Maintain the highest level of professionalism and confidentiality when handling sensitive or proprietary information
Anticipate executive needs, proactively resolve scheduling or logistical challenges, and ensure executives remain focused on strategic priorities