Assistant I Administration
About The Position
PRIMARY JOB RESPONSIBILITIES: Oversee and/or process day-to-day administrative items per supervisor's authorization, i.e. document control, data entry, expense reports, supply requisitions, incoming mail, update vendor contact list, take and distribute meeting minutes as requested, etc. Manage shared Procurement mailbox and direct calls/emails accordingly; screen phone calls/solicitors per supervisor's instructions; handle routine items, pass others on to supervisor. Train office personnel on new policies/procedures/software as requested. Perform additional assignments per supervisor's direction. Book travel accommodations. Additional duties as assigned including assisting others on an as needed basis. Assistance updating reports Verify vendor NDA completeness. Assist with vendor prequalification process. Assist with vendor setup with accounting. Help research problems with invoices and help process invoices in pvault. Maintain vendor files in Egnyte. Track and help manage lien waivers. Arrange team lunches and activities. EDUCATION & EXPERIENCE REQUIREMENTS: High School Diploma or GED, Some college helpful. Minimum of two years administrative experience with preference given to construction experience.
Requirements
- High School Diploma or GED, Some college helpful.
- Minimum of two years administrative experience with preference given to construction experience.
Nice To Haves
- Ability to organize and prioritize numerous tasks.
- Effective oral and written communication skills.
- Ability to work independently.
- Proficiency in Microsoft applications (i.e. Word, Excel, Outlook, and PowerPoint).
- Proficiency in some Construction ERP Software (i.e. Viewpoint).
- Ability to be courteous and diplomatic in dealing with others.
Responsibilities
- Oversee and/or process day-to-day administrative items per supervisor's authorization, i.e. document control, data entry, expense reports, supply requisitions, incoming mail, update vendor contact list, take and distribute meeting minutes as requested, etc.
- Manage shared Procurement mailbox and direct calls/emails accordingly; screen phone calls/solicitors per supervisor's instructions; handle routine items, pass others on to supervisor.
- Train office personnel on new policies/procedures/software as requested.
- Perform additional assignments per supervisor's direction.
- Book travel accommodations.
- Additional duties as assigned including assisting others on an as needed basis.
- Assistance updating reports
- Verify vendor NDA completeness.
- Assist with vendor prequalification process.
- Assist with vendor setup with accounting.
- Help research problems with invoices and help process invoices in pvault.
- Maintain vendor files in Egnyte.
- Track and help manage lien waivers.
- Arrange team lunches and activities.
Benefits
- Paid Company Holidays
- Paid Time Off
- We provide paid sick leave as required by Colorado's Healthy Families and Workplaces Act.
- Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
High school or GED
