Assistant FOM - Austin Industrial-(Freeport, TX)

Austin Careers • Freeport, TX

3d • Onsite

About The Position

Assists with accounting and administrative support functions for the assigned project (job) site(s).

Requirements

• Bachelor's degree in accounting, business, or related field
• 8+ years of experience in accounts payable or related field required
• Minimum of five years of supervisory experience
• Strong analytical and problem-solving skills required
• Effective communication skills, both verbal and written
• Ability to lead a team environment with emphasis in customer service, accuracy, and timeliness
• Proficient in Microsoft Outlook, Excel, and Word

Nice To Haves

• Accounts Payable certification preferred
• Knowledge of Viewpoint and/or CMiC ERP systems preferred
• Construction industry experience preferred

Responsibilities

• Process and enter vendor/subcontractor invoices
• Enter timesheets
• Provide administrative support
• Receive, review, and process vendor invoices
• Take delivery of goods and/or materials and ensure accurate reporting in accounting system
• Assist with onboarding employee‑owners and maintaining accurate HR forms/records
• Ensure jobsite timesheets are entered accurately and timely
• Coordinate weekly payroll function
• Review and enter pay requests from subcontractors in the accounting system
• Keep track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, and Release of Lien
• Assist with periodic internal and external audits
• Assist with various reporting requirements
• Assist with record keeping, filing, and other administrative or clerical duties
• Ensure effective team coverage by cross‑training on various roles/responsibilities
• Maintain ongoing contact with various jobsites, regional offices, and departments to ensure organizational strategic goals are achieved
• Perform various ad hoc requests
• Meet accounts payable financial standards by providing annual accounts payable budget information, monitoring expenditures, identifying variances, and implementing corrective actions
• Develop, implement, and maintain procedures, as related to accounts payable functions, in accordance to overall company financial policy
• Train AP functions throughout the company
• Work closely with internal and external auditors by supplying information and technical assistance as necessary
• Perform a wide variety of special projects, as needed

Benefits

• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Manager