Assistant Fiscal Administrator

City of Portsmouth • Portsmouth, VA

5d • Onsite

About The Position

Under general supervision, this position assists with managing financial services activities, to include budgeting, accounting, accounts receivables and payable, property inventory, fee collection, reimbursement and financial reporting. Reports to the Fiscal Administrator.

Requirements

• Bachelor’s degree in Finance, Accounting or a related field, and 2-3 years of progressively responsible experience in program budgeting, accounting and grants management, to include at least 1 year of supervisory experience; or an equivalent combination of education and experience.
• Considerable knowledge of the principles, policies and methodologies of managing financial services, accounting reimbursement, fee collection, budgeting and accounts payable and receivable.
• General knowledge of the administrative policies and procedures of public administration.
• Some knowledge of supervisory principles.
• Ability to evaluate and develop financial management programs and systems, to assess and report on the status of revenues, expenditures and accounts receivables for multiple budget accounts; to supervise staff; and to interpret oral and written instructions.
• Ability to establish and effective working relationships as necessitated by work assignments.
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions, interpret an extensive variety of technical instructions in mathematical or diagrammatic form and deal with several abstract and concrete variables.
• Ability to record and deliver information, explain procedures, and follow oral and written instructions. Must be able to communicate effectively and efficiently using Standard English and using financial management terminology.
• Ability to utilize mathematical formulas. Must be able to add, subtract, multiply, and divide, determine percentages, calculate interest, profit and loss, proportions, etc.
• Ability to inspect items for proper length, width and shape.
• Ability to coordinate hands and eyes rapidly and accurately in using office equipment.
• Ability to handle a variety of items, such as office equipment. Must have minimal levels of eye/hand/foot coordination.
• Ability to differentiate between colors and shades of color.
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under varying levels of stress and when confronted with persons acting under stress (emergency situations).
• Ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.
• Acceptable general background check to include a local and state criminal history check and sex offender registry check.
• Individuals in this position cannot be listed as having a founded child abuse or neglect complaint.

Nice To Haves

• Ability to supervise staff
• Ability to interpret oral and written instructions
• Ability to establish and maintain effective working relationships

Responsibilities

• Assists with the development, modification and improvement in accounting and fee collection systems; recommends policy changes or new policies as needed; reviews and test internal controls to ensure the security of resources and integrity of financial systems information; assists with monitoring and controlling grant funds received from all sources; and assists with performing year-end close out of funds and preparing and submitting external financial reports.
• Assists with the effective supervision and administration of staff development and training, succession planning, performance management, employee relations, prioritizing and assigning work and related activities.
• Assists with preparing bi-monthly work schedules to establish work objectives, deadlines and priorities for all fiscal staff; preparing comprehensive financial reports, to include status of revenues, expenditures and accounts receivables for all individual budget units; preparing the annual operating budget for the city; converting the approved city budget to a performance contract for the State Department of Mental Health, Mental Retardation and Substance Abuse Services; and regularly reviewing the operating budget and making recommendations as necessary.
• In the absence of the Fiscal Administrator, may serve as a liaison to the Board's Administration/Finance Committee; chairperson of the Fee Collection/Reimbursement committee; participate in Community Services Boards-wide committee assignments; and conduct special projects as requested.
• Performs other duties as assigned. Individual assignments will be determined by supervisor based on current workload and department needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level