Assistant, Finance (Variable, 0 to 29 hours per week)

WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS•Vienna, VA

2d•Hybrid

About The Position

Wolf Trap Foundation for the Performing Arts is seeking an Assistant, Finance to provide administrative support and data entry for the Finance Department. This role primarily focuses on assisting with accounts payable, cash counting, and payroll functions. The position involves managing tasks related to vendor and performing artist payments, and preparing cash receipts for deposit. The role requires a varied schedule on weekdays and occasional weekends, with hours dependent on performance and Finance Department schedules. This is a hybrid position, requiring days on-site and allowing for telework.

Requirements

Minimum two years’ relevant experience required.
Proficient in Microsoft Office.
Must have a facility for numbers, be responsible and dependable.
Excellent customer service, organizational and verbal/written communication skills.
Must be reliable, professional, honest, and maintain all accounting and payroll information in a confidential manner.
Strong attention to detail and ability to prioritize appropriately to meet deadlines.
Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing Arts.
Must be able to remain in a stationary position 85% of the time.
Regularly operates a computer and other office equipment (i.e. calculator, copier, printer, etc.).
Applicants must be physically located in and have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment.

Nice To Haves

Associate’s degree preferred.
Familiarity with Blackbaud Financial Edge and Paycom a plus.
Occasionally required to stand, walk, stoop, bend and reach with arms.
Lift/move up to 10 pounds infrequently.

Responsibilities

Review invoices, credit card transactions, and other payment requests for appropriate documentation, coding, and approval prior to payment.
Handle customer and vendor relations, including researching and resolving vendor balance discrepancies, reviewing and confirming vendor payment information, and maintaining vendor files.
Analyze and resolve accounts payable issues.
Respond to all internal and external inquiries in a timely manner.
Count cash receipts, reconcile point of sale register receipts, analyze and resolve any issues, prepare deposits, and prepare change requests for departments.
Assist in processing payroll, including data entry and validation of information in the Foundation’s payroll system (Paycom).
Enter timesheet information for employees as necessary.
Assist in the onboarding process for seasonal/variable hiring.
Create and distribute employee ID cards for regular full-time employees.
Serve as a back-up for the Payroll Manager on certain administrative payroll matters.
Assist with special projects as assigned by Finance staff.
Support general Finance team tasks and day-to-day operations.
Collaborate with team members across departments as needed.
Perform other duties as assigned.