Assistant Field Office Manager (North Texas) - Austin Commercial

Austin Bridge & Road•Irving, TX

18d

About The Position

Austin Commercial is seeking an Assistant Field Office Manager for its North Texas Division. The role supports field-office accounting and administration, including payroll, accounts payable and receivable, job-cost and change-order accounting, project status reporting, insurance administration, and project closeout. The Assistant Field Office Manager works with the Sr. FOM/FOM and project manager to maintain accurate records, support project personnel functions, and keep jobsite office operations organized.

Requirements

Applicants must be legally authorized to work for any employer in the United States; Austin Commercial cannot sponsor or take over sponsorship of an employment visa for this position.

Nice To Haves

A bachelor’s degree and/or an alternative combination of education and accounting experience is a plus.
Accounting experience in the construction industry is a plus.

Responsibilities

Assist with field payroll for hourly and salaried employees, ensuring hours are documented, coded, and reported to the Austin accounting department.
Receive and process supplier and subcontractor invoices and pay requests, including M/WBE and subcontractor man-hour reporting, and ensure required supporting documentation is on file before invoice approval.
Monitor the invoice system and follow up with suppliers and subcontractors to obtain supporting documentation and facilitate timely payment.
Incorporate change-order revisions into the schedule of values.
Assist in preparing the monthly job status report.
Ensure project cost items are coded according to the chart of accounts and recorded and paid in a timely manner.
Review performance reporting system reports for accuracy and consistency and assist the project manager with necessary revisions.
Assist the Sr. FOM/FOM with jobsite personnel functions, including pre-employment and pre-transfer processes, physical exams, drug tests, reference checks, employee enrollments and orientations, and group insurance.
Assist the project manager with project closeout functions.
Prepare administrative support materials such as safety reports, equipment inventories, and maintenance records, and ensure onsite equipment is reported for insurance purposes.
Maintain the project filing system and perform general office and clerical duties.