Assistant Facilities Operations Manager - River park

Harvard-Westlake School • Studio City, CA

17h • Onsite

About The Position

The Assistant Facilities Operations Manager supports the Facilities Operation Manager in supervising and coordinating maintenance, custodial, landscaping, and event-support services across River Park�s facilities. This position helps lead day-to-day operations, executes preventive maintenance programs, coordinates vendors, and ensures safe, reliable, and high-quality service to students, faculty, staff, and visitors. The role requires frequent support for campus events, including evenings and weekends.

Requirements

• Demonstrated ability to motivate, direct, and train people, foster teamwork and service excellence.
• Ability to work independently, manage multiple priorities, and meet deadlines under time constraints.
• Proficiency with standard practices, materials, tools, and terminology of building trades (carpentry, electrical, plumbing, HVAC, and general maintenance).
• Ability to read and carry out written and verbal instructions, strong written documentation skills.
• Competence and safety in operating a variety of tools, power equipment, and lifts.
• Physical capability to regularly sit, walk, stand, talk, hear, maintain balance, climb ladders, crouch, lift up to 50 pounds, bend, stoop, and reach above shoulder level; ability to work in indoor and outdoor environments.
• 5+ years of progressively responsible experience in maintenance/facilities operations; supervisory experience strongly preferred.
• Availability for evening/weekend work to support events; participation in on-call rotation.

Nice To Haves

• Experience in an educational, campus, or multi-building environment.
• Familiarity with CMMS platforms, preventive maintenance planning, and basic project management.
• Knowledge of vendor/contract oversight and budgeting practices.
• OSHA 10/30 or equivalent safety training; trade certifications (e.g., HVAC, electrical) a plus.

Responsibilities

• Manage day-to-day facility for all River Park and off-campus athletic facilities (baseball & softball fields at Encino Franklin Fields and tennis courts at Los Angeles Valley College), ensuring they are safe, clean, code-compliant, and event-ready at all times.
• Facilitate event support (setups/strikes, logistics, equipment), for activities ranging from small events to major athletic contests
• Supervise and coach an in-house maintenance team and support daily workflows delivered by contract partners.
• Promote ongoing professional development, cross-training, and a positive, service-oriented culture.
• Maintain inventory of supplies, materials, and equipment needed for maintenance and custodial work.
• Create and adjust schedules and work routines; prioritize and dispatch work orders in coordination with the Facilities Operations Manager; ensure timely close-out and quality control.
• Triage requests; scope tasks; assign and track work; verify completion and standards.
• Implement the preventive maintenance plan (inspections, lubrication, filter changes, code-required testing).
• Conduct routine building and grounds inspections, document deficiencies and corrective actions.
• Support environmental health and safety programs, lead and document safety tailgates and trainings.
• Ensure safe operation of tools, lifts, and equipment; enforce lock-out/tag-out and other procedures.
• Assist with code-required inspections, permits, and testing; maintain appropriate records.
• Coordinate on-site work by outside contractors; verify scope, schedule, safety compliance, and quality.
• Support small capital and renewal projects; provide field coordination and punch-list oversight.
• Assist with equipment purchasing recommendations and vendor quotes.
• Help administer the campus key and access-control inventory.
• Maintain accurate records (work orders, PM logs, inspection reports, incident logs, utility readings).
• Provide clear, timely communication with campus stakeholders; attend weekly planning meetings and monthly faculty meetings as needed.
• Escalate critical issues promptly and keep the Facilities Operations Manager and Director of Operations informed.
• Participate in an after-hours/on-call rotation; respond to urgent issues and campus emergencies as needed (24-hour basis when required).

Benefits

• Top tier medical, dental, and vision coverage with zero to low premium contributions
• 403(b) Retirement with a 10% match and immediate vesting
• Cafeteria allowance � lunch is on us!
• Professional development support including continuing education
• Personal Growth grants
• Relocation Assistance
• Employee affinity groups
• Mental wellness resources and workshops
• Partially subsidized employee housing (subject to availability)
• Tickets to local sporting and entertainment events
• Discount at school bookstore (get your HW swag!)
• Paid holidays, including time off for Thanksgiving, Winter, and Spring break plus vacation!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed