Assistant Facilities Manager (Facilities Coordinator III)

IDEMIA•Bedford, MA

12d

About The Position

IDEMIA Public Security, a division of IDEMIA Group, is the leading provider of secure and trusted biometric-based solutions, transforming public and private organizations across the globe. Our industry-enabled and client-specific solutions draw upon decades of expertise in biometrics to revolutionize the fields of public security, justice and public safety, travel and transport, identity, and access control. Built on privacy and trust, our market-leading iris, fingerprint and facial recognition solutions top independent benchmarking for accuracy, fairness and scalability. These exacting standards enable our clients to build safer, fairer societies where people can live, interact, and move about freely. With 4000+ employees around the world and 150+ partners worldwide, we offer more than just a job - we provide a dynamic environment where innovation thrives, opportunities abound, and your talents are valued. Be part of a global leader shaping the future of biometric based technology. Learn more here.

Requirements

Associate’s degree in Facilities Management, Building Operations, Business, or a related discipline is required.
Minimum of 3–5 years of experience in commercial or industrial real estate, with a focus on facility management.
Strong organizational, communication, and problem-solving abilities.
Experience working with vendors, contractors, and ensuring regulatory compliance.
Demonstrated expertise in maintenance, construction, engineering, and comprehensive property operations.
Proficiency in contract language and management agreements.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Nice To Haves

Bachelor’s degree is preferred.
Experience with CMMS/Work Order Management systems is preferred.

Responsibilities

Assist in managing facility operations, including maintenance and repairs.
Coordinate with vendors and contractors for service and maintenance needs.
Ensure adherence to health, safety, and environmental standards.
Support budget planning and cost management for facility operations.
Track key performance indicators (KPIs) to enhance facility efficiency.
Contribute to space utilization and workplace improvement projects.
Provide support and supervision to maintenance staff as needed.
Ensure the seamless execution of daily operations across the assigned facility or campus. This includes oversight of janitorial services, life-safety systems, engineering functions, site services, and general maintenance.
Supervise all maintenance initiatives impacting the functionality of the property portfolio.
Respond with urgency and precision to service requests from building occupants. This includes maintenance, repairs, and cleaning, as well as the implementation of contractual programs designed to resolve recurring issues.
Compile and maintain comprehensive documentation and reporting, ensuring accuracy and timeliness.
Support budget planning based on facility needs and repair activities, including the support of the development of capital budgets.