Global Corporate Services - Assistant Facilities Manager

Blackstone • New Jersey, NJ

1d • $83,000 - $135,000 • Hybrid

About The Position

Blackstone’s Corporate Real Estate Group is seeking an experienced, collaborative, and high-performing Assistant Facilities Manager (AFM) to support the Head of Facilities -AMER in managing the Berkeley Heights NJ office. This position will play a critical role in overseeing daily operations, managing third-party service providers, delivering an exceptional employee experience, and embedding sustainability and cost-efficiency into every aspect of facility operations. The AFM will be a trusted execution partner, ensuring Blackstone’s space operates with precision, agility, and foresight, while reflecting the firm’s high standards for service, performance, and innovation.

Requirements

• Bachelor’s degree in Facilities Management, Architecture, Engineering, Real Estate, or Business preferred.
• 5–7 years of facilities or property operations experience, ideally within a financial services, consulting, or tech-forward corporate environment.
• Prior experience working within or overseeing an IFM model strongly preferred.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, high-touch environment.
• Proficient in Microsoft Office, CMMS platforms (Corrigo preferred), and reporting tools such as Tableau or Power BI.
• Strong vendor management, negotiation, and customer service skills.
• Ability to read and understand service contracts, floor plans, and building system schematics.
• Team player with excellent communication skills and an executive presence.
• Forward-thinking and solutions-oriented with a continuous improvement mindset.
• Strong financial acumen and ability to translate data into actionable insights.
• Passion for sustainability and operational innovation.

Nice To Haves

• IFMA Certified Facility Manager (CFM) or Facility Management Professional (FMP)
• LEED Green Associate or WELL AP
• OSHA 30-hour certification or equivalent

Responsibilities

• Act as a point of contact for Blackstone’s IFM service provider, driving accountability, issue resolution, and service excellence.
• Monitor and escalate service delivery risks, coordinate approvals for change orders, and maintain detailed documentation and audit trails.
• Oversee core facilities operations including HVAC, electrical, plumbing, janitorial, lighting, fire/life safety, and minor repair projects.
• Involvement in the facilities-related, operational aspects of office expansion, reviewing draft plans with a critical eye towards the physical location of equipment to be maintained, ensuring access for PM’s and repairs.
• Ensure timely and complete closure of work orders in the CMMS (Corrigo), tracking trends and root causes for continuous improvement.
• Periodic review of established vendor scopes and onsite work schedules to maximize efficiency and minimize disruption to employees and executive operations.
• Partner with Head of Facilities and Sustainability to implement sustainability-focused operational strategies.
• Track and report energy, water, and waste performance metrics; identify cost-effective sustainability initiatives (e.g., LED upgrades, waste diversion programs, IAQ improvements).
• Support WELL and LEED-related maintenance efforts and promote employee engagement with workplace wellness and environmental programs.
• Help deliver a premium employee experience in partnership with office services, IT, and workplace teams.
• Ensure meeting rooms, pantries, restrooms, and public areas are pristine, well-stocked, and tech-ready at all times.
• Provide hands-on coordination for special events, office moves, and executive visits with a white-glove mindset.
• Assist with renewal process for all third-party vendors requiring physical access to BX premises, submitting in Workday for access extension or termination.
• Assist with IDF access request approvals for third party vendors
• Identify and implement cost savings opportunities without compromising service quality or asset performance.
• Maintain documentation to support internal audits, compliance requirements, and emergency preparedness.
• Assist with inspections and reporting related to OSHA and local code requirements.
• Ensure IFM partner and vendors comply with Blackstone’s safety, insurance, and access control protocols.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level