Assistant Facilities Manager – Corporate Facilities Operations
About The Position
We are seeking an experienced Assistant Facilities Manager to support the operations and management of a corporate real estate portfolio. This role is ideal for a highly organized, independent professional who excels in facilities coordination, financial management, vendor relationships, and delivering an exceptional workplace experience. The Assistant Facilities Manager will support a Facilities Manager overseeing seven regional office locations, helping drive operational excellence, maintain strong client relationships, and ensure facilities services are delivered efficiently and effectively. This is a great opportunity for someone with a background in corporate facilities, property management, office operations, or commercial real estate who enjoys managing relationships, coordinating projects, and improving workplace environments.
Requirements
- 2+ years of experience in facilities coordination, corporate real estate, property management, or related field
- Experience supporting office environments and workplace operations
- Strong financial acumen with experience tracking budgets, expenses, or forecasts
- Ability to independently manage priorities and work with minimal supervision
- Experience managing vendor relationships and service providers
- Strong written and verbal communication skills
- Excellent organizational skills with the ability to manage multiple projects simultaneously
- Proficiency with Microsoft Office Suite, especially Excel, Word, PowerPoint, and Outlook
- Strong analytical and problem-solving abilities
- Professional, customer-focused approach with the ability to build trusted relationships
Nice To Haves
- Bachelor’s degree or equivalent professional experience
- Corporate facilities or commercial real estate experience
- Property management background
- Experience working with CMMS/work order systems
- Experience supporting client-facing environments
- A passion for creating efficient, welcoming, and well-maintained workplace environments
Responsibilities
- Support facilities operations across a multi-site corporate office portfolio
- Partner with the Facilities Manager on daily operations, projects, budgets, and service delivery
- Build and maintain strong relationships with clients, occupants, vendors, and key stakeholders
- Coordinate vendor activities, service requests, and facility-related projects
- Assist with budget tracking, forecasting, reporting, and financial processes
- Monitor expenses and identify opportunities for operational improvements
- Manage work orders and facility requests through CMMS platforms
- Conduct facility inspections and ensure workplace standards are maintained
- Support office moves, space planning, and workplace initiatives
- Prepare reports, presentations, and operational updates using Microsoft Office tools
- Provide solutions-focused support while maintaining a high level of customer service
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
