Assistant Event Designer

Zilli Hospitality Group • Waukesha, WI

3d • Onsite

About The Position

Join one of Milwaukee's premier hospitality teams - where every detail matters and every event tells a story. At Zilli Hospitality Group, we bring creativity, precision, and heart to every celebration. We're looking for an Assistant Event Designer - a highly organized, detail-oriented professional who thrives in the world of hospitality and event production. This role is perfect for someone who loves logistics, collaboration, and seeing an event through from concept to completion.

Requirements

• 3+ years of experience in hospitality, catering or event coordination required.
• Strong customer service and communication skills with a passion for client experience.
• Exceptional attention to detail and accuracy under deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with teleconferencing tools.
• Dependable, adaptable, and proactive in a fast-paced, team-driven environment.
• Flexible schedule with some evenings and weekends as needed.
• Valid driver's license and access to insured transportation.

Nice To Haves

• Experience with Caterease or event management software is a plus.

Responsibilities

• Detailing contracts - ensuring event details, menus, floor plans, and invoices are accurate and ready for flawless execution.
• Supporting sales efforts - creating proposals and entering contracts to assist your Event Designer in closing new business.
• Managing communication - providing accurate, timely information to clients, vendors, and internal departments.
• Collaborating cross-departmentally - building strong relationships with culinary, operations, and management teams to ensure event success.
• Conducting venue tours - both in-person and virtual, when needed.
• Coordinating event logistics - reviewing event analysis reports, reconciling contracts, and supporting client follow-up and feedback.
• Maintaining organization - scheduling appointments, answering phones, and keeping internal systems and paperwork current.

Benefits

• Starting at $22 per hour, with opportunities for advancement.
• 401 (k) matching, paid time off, and referral bonuses.
• Comprehensive training and mentorship, with a path toward becoming an Event Designer.
• The chance to be part of Milwaukee's most trusted name in hospitality - and a team that truly cares.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees