Assistant District Administrator (Program Coordinator III)

Commonwealth of Massachusetts • Northampton, MA

10d • Onsite

About The Position

The position provides senior administrative leadership and oversight of district-wide personnel matters, labor relations, payroll, fiscal (accounts payable), training, and other administrative operations. The role serves as a key advisor to the District Administrator.

Requirements

• Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
• I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.
• II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.
• III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.
• NOTE: No substitutions will be permitted for the required (B) experience.

Nice To Haves

• Knowledge of and experience in Benefits administration.
• Strong Accounts Payable or Budget Oversight experience.
• Knowledge of Payroll processing/auditing.
• Collective bargaining experience.

Responsibilities

• Assist the District Highway Director, District Administrator, and Senior Staff with management and oversight of all human resources, labor relations, fiscal, and administrative functions within the District. This includes but isn’t limited to: payroll, fiscal, overtime, differentials, leave, mileage, reimbursements, workers’ compensation, training, and time reporting.
• May make recommendations to senior leadership and/or attend meetings on behalf of the District Administrator in their absence.
• Supervise, coordinate, and evaluate administrative and fiscal staff; approve time and attendance and conduct performance evaluations.
• Manage MassDOT benefit information and serve as the primary point of contact for employee benefit inquiries.
• Provide guidance to managers and employees on HR policies, collective bargaining agreements, ADA matters, labor relations, disciplinary actions, grievances, and investigations.
• Coordinate interviews, review and prepare recommendation packages, submit requisitions.
• Tracks and processes Form 30s (job description forms) and related documentation.
• Assists with new hire orientations, exit interviews, retirements, terminations, and offboarding activities.
• Coordinate with MassDOT Headquarters on payroll, benefits, HR, and labor relations matters.
• Assist with District intern and co-op programs, including recruitment, onboarding, training coordination, and program administration.
• Design, implement, and monitor administrative processes and District-wide initiatives to improve efficiency and ensure compliance with policies and procedures.
• Maintain staffing, vacancy, and position tracking records.
• Assist with special projects, attend meetings and conferences, prepare reports, maintain records, and perform related duties as required.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree