Assistant Director of the Payroll Examination, Bureau of Controller
About The Position
The Bureau of Controller within the Division of Finance seeks an accountant to serve as Assistant Director of the Payroll Examination. Under the direction of the Director of Payroll, this role oversees the daily operations of the Payroll Examination/Payroll Accounting Unit and ensures accurate, timely processing of payroll transactions for agency employees. The selected candidate supervises staff who analyze payroll reports, research discrepancies, process supplemental payments, and ensure compliance with City payroll policies, collective bargaining agreements, and applicable regulations. The position also involves coordinating with internal and external stakeholders, resolving complex payroll issues, reviewing work for accuracy, improving processes and internal controls, developing procedures, training and guiding staff, monitoring performance, and preparing management reports. The role is with the New York City Department of Health and Mental Hygiene. Depending on the position, employees may be able to work from home up to two days during the week.
Requirements
- Open to candidates permanent in the civil service title of Accountant Level or the comparable title of Management Auditor.
- A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, with one course each in advanced accounting and auditing; or a valid New York State Certified Public Accountant license.
- For placement in Assignment Level II, in addition to the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.
Responsibilities
- Supervise and direct the daily activities of the Payroll Examination Unit, ensuring timely completion of payroll transactions and adherence to deadlines.
- Oversee review and analysis of payroll reports generated through the Payroll Management System (PMS) and Payroll Information System (Pi), including PTAPD160, PTAPW161, and the Bi-Weekly Payroll Detail (700) Report.
- Ensure accurate processing of retroactive salary adjustments, additions to gross pay, threshold overtime, maturations, leave without pay transactions, overpayment recoveries, and supplemental payrolls.
- Review and approve one-time payments, including unused leave balances, legal settlements, and other special payroll transactions.
- Monitor payroll activities for compliance with Office of Payroll Administration (OPA), Office of Labor Relations (OLR), NYC Comptroller, and collective bargaining requirements.
- Supervise preparation and reconciliation of bi-weekly payroll summaries and supporting documentation required for payroll certification.
- Oversee processing of W-2 corrections, tax-related inquiries, payroll deductions, EFT reversals, and other specialized payroll transactions.
- Research and resolve complex payroll issues received through service tickets, emails, telephone inquiries, Human Resources, management, and external agencies.
- Coordinate with Human Resources, Timekeeping, Compliance, Payroll Accounting, OPA, and other internal and external stakeholders to resolve payroll issues.
- Review work products for accuracy, identify trends and systemic issues, and implement process improvements to strengthen internal controls and operational efficiency.
- Develop unit procedures, provide training and guidance to staff, monitor performance, and ensure compliance with agency policies and payroll regulations.
- Prepare management reports, analyze payroll data, and recommend operational improvements to enhance service delivery.
- Perform related duties as assigned.
Benefits
- Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
- Premium-free health insurance plan.
- Additional health, fitness, and financial benefits may be available based on the position’s associated union or benefit fund.
- Public sector defined benefit pension plan.
- Tax-deferred savings program.
- Worksite Wellness Program.
- Potential to work from home up to two days during the week, depending on the position.
- Job security compared to private sector employment.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
