Assistant Director of Student Organizations (Events)

University of Texas at Austin

2d•Onsite

About The Position

As part of Student Life at The University of Texas at Austin, the Assistant Director of Student Organizations provides strategic leadership and administrative oversight for student organization event planning, indoor and outdoor space reservations, signature programs, and technology systems. The role supervises full-time staff and oversees event and guest speaker consultations in collaboration with campus partners. It strengthens access to event resources and provides consistent guidance for student leaders and advisors, while ensuring daily services and student staff development align with the unit’s mission and goals. The position implements student organization development priorities; supports leadership coaching and education; supervises and develops professional, paraprofessional, and student staff; oversees event consultations and reservation processes; builds partnerships to support sponsored student organizations; manages office technology systems; and coordinates program assessment and reporting. It also participates in committees and special assignments. The role is based at UT Main Campus, with 40 scheduled hours per week, and requires flexibility to accommodate occasional evening or weekend work. The position is expected to continue.

Requirements

Bachelor’s degree and two years of experience developing, administering, and implementing programs for college students; an equivalent combination of relevant education and experience may be substituted.
Experience advising student groups or working in student personnel or student services.
Ability to work collaboratively with students, faculty, administration, and external stakeholders.
Professional demeanor and excellent interpersonal, written, and verbal communication skills, including presentations, written correspondence, and reports.
Attention to detail.
Ability to maintain punctual and regular attendance.
Ability to work in a busy, high-student-traffic environment with frequent interruptions.
Ability to use a keyboard repetitively at a workstation and work around standard office equipment.
Ability to flex the schedule or accrue compensatory time to accommodate occasional evening or weekend work.

Nice To Haves

Graduate degree in student affairs administration or a related field.
At least two years of professional experience working with student groups in advising, program planning, institutional policy interpretation, risk management, and leadership development.
Experience with event planning and risk management concepts related to student organizations.
Strong attention to detail and ability to manage concurrent tasks successfully.
Independent decision-making and problem-solving ability.
Knowledge of student development theory and experience with student affairs assessment or program evaluation.
Demonstrated strategic and innovative approaches to problem-solving.
Experience supervising professional and paraprofessional staff.
Experience building partnerships and collaborating across departments in a post-secondary institution.

Responsibilities

Manage and produce signature programs and implement priorities for student organization development.
Coach and educate student leaders in leadership development, organizational management, risk management, and university policies.
Establish program goals, review implementation plans, and collaborate with the team on consultations and program delivery.
Recruit, train, supervise, and evaluate professional, paraprofessional, and student staff, including direct oversight of full-time staff.
Coordinate with unit assistant directors to oversee graduate staff and undergraduate student teams supporting unit functions.
Reinforce unit expectations, coordinate event staff responsibilities, and support staff development for consistent service and effective program delivery.
Oversee student organization indoor and outdoor space reservations and the event consultation process.
Establish procedures and service standards, and provide consistent guidance on applicable university policies, including guest speaker and weapons approval processes.
Oversee consultations, guide staff on complex or unresolved requests, coordinate policy interpretation and reviews with campus partners, monitor scheduling and service concerns, and improve event planning and reservation processes.
Build and maintain relationships with colleges, departments, and faculty to support sponsored student organizations.
Establish communication, resource-sharing, and program-support processes for student leaders and advisors; work with campus partners to clarify processes and address organization needs.
Manage the office’s technology suite, including Engage, Campus Groups, Mazevo Room Scheduling, Qualtrics, and Microsoft Office; coordinate system support, troubleshoot, and provide training and resources.
Review technology needs and recommend improvements to event management, record accuracy, and service accessibility; support adoption of upgraded software by student organizations.
Coordinate data collection, assessment, and reporting for Student Organizations programs and events; analyze participation, feedback, and outcomes with departmental teams and recommend improvements.
Assist with special assignments and committees for Student Organizations within Student Life and Texas Student Experience and with other campus partners; perform other related functions as assigned.