Assistant Director of Purchasing

Georgia Department of Revenue•Atlanta, GA

3d•Hybrid

About The Position

The Technical College System of Georgia (TCSG) is seeking highly qualified applicants for their full-time Assistant Director in the Office Administrative Services. The Assistant Director of Purchasing assists in the management and daily operation of TCSG System Office and the 22 college’s procurement function in accordance with TCSG policies, State of Georgia Department of Administrative Services (DOAS) guidelines, and applicable state and federal laws. This position supports the Director in ensuring that all procurement activities are conducted in a fair, open and competitive manner while promoting fiscal responsibility and operational efficiency. This position is located at the TCSG System Office in Atlanta at 1800 Century Place, Atlanta, GA 30345.

Requirements

Bachelor’s degree and two (2) years of work-related experience
Bachelor s degree from an academic institution accredited by an institutional accrediting agency recognized by the United States Department of -Education and Two (2) years of work related experience.
An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Nice To Haves

Experience within the Technical College System of Georgia or other state agency
Supervisory or leadership experience
Knowledge of governmental procurement processes
Professional certification such as Certified Professional Buyer (CPPB), Certified Professional Officer or Georgia Certified Procurement Manager (GCPM)
Strong knowledge of procurement laws, regulations and best practices
Experience with contract management and competitive solicitation processes
Ability to interpret and apply laws, regulations and policies
Able to make decisions in compliance with specific rules, regulations, policies and procedures
Ability to prepare and present training materials to other employees
Strong analytical, organizational, and problem-solving skills
Leadership Skills
Effective verbal and written communication skills
Skill in interpersonal relations and in dealing with internal and external customers
Ability to manage multiple priorities and complex initiatives to meet deadlines

Responsibilities

Assists in planning, organizing and directing the purchasing activities of TCSG System Office and 22 Technical Colleges.
Ensures compliance with TCSG policies, DOAS State Purchasing rules, and applicable federal regulations.
Coordinates and oversees competitive solicitations processes, including Request for Quotes (RFQs), Invitation to Bid (ITBs) and Request for Proposals (RFPs) by developing, soliciting and awarding contracts for products and services for TCSG System Office and statewide Technical Colleges
Review and approves purchase requisitions, purchase orders, and contract documents for accuracy and compliance.
Assists with contract development, negotiation, administration and renewal processes.
Supports audits by maintaining accurate procurement records and ensuring documentation compliance
Oversees the development and submission of reports to ensure compliance with state purchasing guidelines.
Assists in monitoring the activities of personnel to ensure compliance with TCSG policy manual and department procedures.
Conducts regular evaluation of services provided and makes adjustments as needed.
Provides support in the resolution of vendor disputes and procurement issues in alignment with DOAS regulations and TCSG procedures.
Provides guidance and training TCSG System Office Purchasing staff and Technical College staff on procurement policies, methods, procedures and best practices.
Maintains effective working relationships with internal staff and departments and external vendors, state entities, and colleges
Administers regular employee performance evaluations in a timely and consistent manner
Serves as a designee for the Director of Purchasing in their absence
Performs other duties as assigned.