Assistant Director of Procurement Services - Purchasing

University at Albany • Albany, NY

2d • Onsite

About The Position

The Office of Procurement Services at the University at Albany, State University of New York, supports the academic community by purchasing necessary goods and services. The department aims to provide effective and efficient services while ensuring process integrity and compliance with SUNY and NYS procurement regulations. The Assistant Director, reporting to the Director of Procurement Services, will interact with University departments, vendors, SUNY System Administration, the NYS Office of the State Comptroller (OSC), and NYS Office of the Attorney General (OAG). Daily responsibilities include preparing purchases, RFIs, RFQs, IFBs, and RFPs, leading proposal reviews, negotiating agreement language, and awarding purchase orders and contracts in accordance with University, SUNY, and NYS requirements.

Requirements

• Ability to manage multiple projects and tasks simultaneously.
• Excellent organizational and time management skills, including the ability to prioritize tasks.
• Demonstrated ability in effective communications (written and verbal).
• Ability to work both independently and as part of a team.
• Strong analytical and interpersonal skills.
• Ability to learn and apply complex regulations and processes to required tasks.
• Proficient in the Microsoft Office suite (Excel, Word, Outlook).
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Minimum of two (2) years of professional experience in procurement and contract administration.
• Minimum of two (2) years of experience with Request for Proposals, Invitation for Bids, contract development and negotiation.

Nice To Haves

• Three (3) or more years of professional experience in procurement and contract administration.
• Three (3) or more years of experience with Request for Proposals, Invitation for Bids, contract development and negotiation.
• Master's degree in business related field, contract law legal studies, or equivalent certification from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Professional experience working within higher education and/or the SUNY System.
• Applied experience developing and implementing procurement policies and procedures.
• Professional experience supervising staff in a complex, service-oriented work environment.

Responsibilities

• Develop specialized procurements and contracts requiring unique specifications and/or integration of strategic, financial, contractual, and risk management elements to ensure legal and programmatic requirements are met.
• Ensure each purchase agreement satisfactorily meets the needs of the University through research and problem resolution.
• Monitor and track procurement requests to ensure timely and accurate processing, including maintenance of metrics for tracking contracts and purchase orders.
• Monitor existing contracts and develop a process for competitively bidding on a timely basis.
• Develop, document, and implement departmental procedures to improve efficiencies and ensure compliance with NYS and SUNY procurement rules, including advisement to staff and training while effectively meeting customer requirements.
• Interpret and ensure compliance with SUNY policies and procedures, State laws and regulations, including proactive communication with various oversight agencies regarding procurement activities while maintaining independent comprehensive knowledge of policies and regulations.
• Lead and manage direct reports/team, providing guidance, support, and performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission.
• Lead employees for maximum performance and dedication, fostering a positive and productive work environment.
• Complete performance management feedback and goals timely and per requirements, offering constructive feedback and developing improvement plans.
• Other reasonable duties as assigned.

Benefits

• The University at Albany is a Carnegie-classified Research 1 institution driven by academic excellence, pioneering research and scientific discovery, and service to community.
• UAlbany's world-class faculty experts and approximately 17,500 students are creating new knowledge in fields such as artificial intelligence, semiconductor engineering, atmospheric and environmental sciences, cybersecurity, public health, public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities.
• As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility.
• For over 180 years, UAlbany has molded bright, curious and engaged students and launched them toward success.
• Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.
• This is a promotional opportunity for current UAlbany employees.
• Eligibility for Consideration: You must be employed at the University at Albany campus.
• You must be in a State-funded UUP professional position (MC employees are not eligible).
• You must have a permanent, term, or probationary appointment.
• Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
• For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.
• Professional Rank and Salary Grade: Assistant Director of Purchasing, SL5, $90,000 - 95,000.
• Visa sponsorship is not available for this position.
• If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
• Additionally, please note that UAlbany is not an E-Verify employer.
• Pursuant to New York Labor Law §194-a, the University will not seek, request, or rely upon an applicant's wage or salary history in determining whether to interview, hire, or establish compensation for an applicant.
• Applicants are not required to provide wage or salary history information as a condition of employment consideration.
• Salary history may only be verified in the limited circumstances permitted by law.
• If you have a disability and require a reasonable accommodation to participate in the application process, including interviews, please contact Rhonda Haines, the University's Designee for Reasonable Accommodations (DRA) in the Office of Human Resources, at [email protected] or [phone]; requests for accommodation will be considered in accordance with applicable law.
• THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level