Assistant Director of High School Athletics - Memorial - 26-27 SY

Madison Metropolitan School District•Madison, WI

3d•Onsite

About The Position

The Assistant Director of High School Athletics supports the smooth operation of the school's athletic and extracurricular programs through administrative, logistical, compliance, event, facility, communication, personnel, and financial duties. The position requires a detail-oriented team player with strong communication and interpersonal skills, experience with student and budget management, knowledge of WIAA regulations, and a commitment to education-based athletics. The role calls for integrity, continuous improvement, an inclusive work environment, a growth mindset, and a positive work culture. The position assists with oversight of athletic program compliance, athlete eligibility and records, handbooks, equipment, club coordination, facilities and schedules, athletic events, communications, staffing, awards, purchasing, and gameworker payments. It works closely with the Athletic Director and supports school and district initiatives and operations. The position is based at Vel Phillips Memorial High School. School-based positions are in person unless otherwise directed by the building principal. Work includes travel to district locations and off-site meetings, and requires evenings, nights, and some weekends. Remote-work flexibility may be available for a portion of the schedule depending on position and work-unit needs, to be discussed during the interview process. Physical work may occur indoors or outdoors throughout the year, including in inclement weather and locations without air conditioning.

Requirements

Bachelor's degree in athletic administration, sports management, education, or commensurate experience.
Two or more years of experience in education-based athletics.
Registered Athletic Administrator (RAA) certification, or ability to obtain it within six months.
Willingness to obtain Certified Athletic Administrator (CAA) certification within three years of employment.
Proven experience in athletic administration or a related field.
Strong knowledge of WIAA rules and regulations.
Excellent organizational and time-management skills.
Ability to work independently and as part of a team.
Strong written and verbal communication, interpersonal, and conflict-resolution skills to interact effectively with coaches, athletes, parents, staff, and external stakeholders.
Proficiency with relevant software applications, such as Google Suite, Infinite Campus, rSchool, Arbiter, and GoFan.
Ability to plan, execute, and oversee athletic events and facility usage, and to create systems for managing facilities and schedules.
Problem-solving and decision-making abilities, especially under pressure.
Ability to maintain accurate records and data for reporting and compliance.
Ability to establish relationships at all levels of the organization.
Ability to follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion.
Ability to lift up to 25 pounds occasionally; walking, sitting, stooping, reaching, manual dexterity, and being stationary for extended periods may be required.
Ability to work in indoor and outdoor environments throughout the year, including inclement weather, spaces without air conditioning, and areas with uncomfortable or rapidly fluctuating temperatures.
Ability to travel to different locations within the district and to off-site meetings.
Availability to work evenings, nights, and some weekends.

Responsibilities

Ensure compliance with WIAA athlete-eligibility regulations and track attendance and grades in accordance with the athletic code.
Maintain accurate athlete, financial, and other records for MMSD and WIAA reporting.
Update handbooks and manage equipment inventory.
Serve as a liaison with school-based clubs and MSCR clubs.
Coordinate WIAA summer contact and summer training opportunities, and liaise with MSCR for co-curriculars and camps.
Manage facility availability and use for sports and clubs and secure required permits.
Coordinate practice schedules and work with the High School Athletic Director and facility manager to resolve scheduling conflicts.
Assist with planning and executing athletic events, including setup, staffing, and ticketing.
Manage school facilities and practice schedules, including non-district site contracts.
Conduct equipment inventory, management, and purchasing.
Update the website and social media, send notifications, and communicate with coaches, athletes, parents, and staff through SportsYou and email.
Assist with recruiting and training event staff, supervise student workers, and follow up on hiring for coaches and gameworkers.
Coordinate awards ceremonies, including printing end-of-season certificates.
Process purchase orders, track orders, and manage gameworker payments after events.
Work with the Athletic Director on projects involving facility improvements, personnel management, budget oversight, and conference scheduling.
Attend district and school functions supporting MMSD's strategic framework, initiatives, and core values.
Complete district-required training and build collaborative relationships with business partners.
Assist in hiring and evaluating coaches and volunteers, including ongoing evaluation and collection of stakeholder information.