Assistant Director of Finance

Estancia La Jolla, A Noble House Hotel • San Diego, CA

7d • $100,000 - $110,000 • Onsite

About The Position

Assists the Director in managing all finance/accounting, purchasing and IT operations of the organization to include the production of periodic financial reports, oversight of the accounting systems, recordkeeping, and management of the comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization's reported financial results and ensure that reported results comply with generally accepted accounting principles (GAAP) as well as state and federal regulations. Helps ensure the integrity of the financial statements critical to the property. Assists with oversight in audits of financial statements by external auditors and regulators and ensures compliance with all reporting requirements. Builds and manages teams effectively. Manages subordinate Finance team members in areas related to finance, financial reporting, internal controls, incentives, accounting, etc. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training team members; planning, assigning, and directing work; appraising performance; rewarding and disciplining team members; addressing complaints and resolving problems. Assists with planning department goals and directs team members to achieve results. Creates a work environment that promotes positivity, teamwork, performance feedback, recognition, mutual respect, and team member satisfaction, while creating a culture of excellence in which all team members strive for maximum performance levels. Ensures staff receives any required training or attends mandatory meetings. Determines work quality expectations and sets deadlines. Manages all assigned general accounting functions which may include performing month-end close process, preparing and booking journal entries, account reconciliations, procurement, shipping & receiving, inventory, variance analysis, project management and maintaining fixed asset records. Ensures the month close is completed accurately and within the monthly close cycle, including the preparation and review of all Balance Sheet account reconciliations and key accruals. Assists with preparation of annual budget and monthly forecasts. Prepares reports generated by the department, including monthly, quarterly, and yearly reports. Reviews revenue reports produced by all departments. Utilizes corporate approved computer programs to analyze forecasts, cost and revenue reports. Makes decisions and takes action based on that information to maximize profitability. May perform or oversee internal audit functions such as review of daily refunds and Daily Revenue Reports. Directs the development and implementation of internal controls to ensure the security of property assets and the accurate recording of assets, liabilities, income, expenses and other transactions. Assists with audit of internal financial controls to ensure compliance with SOP’s to include purchasing, cash handling, receipts, disbursements, payroll and team member records related to waivers, expense reimbursement, bonuses, incentives, etc. Maintains and improves financial and accounting policies and procedures; modifies organizational structure to improve operations and services delivery. Ensures monthly and quarterly tax payments and reports are prepared accurately and reported in a timely manner. Ensures all property licenses and permits are renewed on a timely basis. Monitors all purchases and expenses of the property. Assists department heads with the interpretation of financial data and recommends courses of action to maximize profitability. Provides timely and accurate responses to requests for information from internal and external offices. Resolves billing-related customer complaints and anticipates potential problems by reviewing and monitoring complaints, operational issues, business flow and team member performance to ensure high levels of customer satisfaction and quality.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field required.
• CPA preferred.
• Five years of related and progressively responsible experience.
• Two years supervisory/management experience in a similar setting.
• Strong knowledge of IT and Purchasing desired.
• Possess strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to oversee all aspects of the accounting area including AR, AP, Credit & Collection, Payroll and General Ledger.
• Ability to lead others in the department by mentoring and providing training.
• Ability and experience in successfully leading and coordinating staff in a high volume, time sensitive environment.
• Excellent customer service/communication skills.
• Ability to use discretion when handling confidential/sensitive information.
• Ability to use computers programmed with accounting software.
• Ability to oversee ERP system including working with internal and external software support.
• Advanced knowledge of MS Office applications (Excel, Word, PowerPoint, and Outlook).
• Ability to learn and use telephone and computer systems used at the property.
• Ability to sit/stand for long periods of time.
• Ability to work on AM, PM, weekend, and holiday shifts as required by operational needs.

Nice To Haves

• Experience within a hotel/resort environment.

Responsibilities

• Manage all finance/accounting, purchasing and IT operations.
• Produce periodic financial reports.
• Oversee accounting systems and recordkeeping.
• Manage controls and budgets to mitigate risk and ensure accuracy of financial results.
• Ensure compliance with GAAP, state, and federal regulations.
• Ensure the integrity of financial statements.
• Assist with oversight of audits by external auditors and regulators.
• Ensure compliance with all reporting requirements.
• Build and manage teams effectively.
• Manage subordinate Finance team members.
• Supervise team members in accordance with organization's policies and applicable laws.
• Interview, hire, train, plan, assign, direct work, appraise performance, reward, discipline, address complaints, and resolve problems for team members.
• Plan department goals and direct team members to achieve results.
• Create a positive work environment that promotes teamwork, performance feedback, recognition, mutual respect, and team member satisfaction.
• Ensure staff receives required training and attends mandatory meetings.
• Determine work quality expectations and set deadlines.
• Manage assigned general accounting functions, including month-end close, journal entries, account reconciliations, procurement, shipping & receiving, inventory, variance analysis, project management, and fixed asset records.
• Ensure accurate and timely month-end close, including balance sheet reconciliations and key accruals.
• Assist with preparation of annual budget and monthly forecasts.
• Prepare monthly, quarterly, and yearly reports.
• Review revenue reports from all departments.
• Utilize corporate approved computer programs to analyze forecasts, cost and revenue reports.
• Make decisions and take action based on financial data to maximize profitability.
• Perform or oversee internal audit functions, such as review of daily refunds and Daily Revenue Reports.
• Develop and implement internal controls to ensure security of assets and accurate recording of transactions.
• Assist with audits of internal financial controls to ensure compliance with SOPs.
• Maintain and improve financial and accounting policies and procedures.
• Modify organizational structure to improve operations and service delivery.
• Ensure timely and accurate monthly and quarterly tax payments and reports.
• Ensure timely renewal of all property licenses and permits.
• Monitor all purchases and expenses of the property.
• Assist department heads with interpretation of financial data and recommend actions to maximize profitability.
• Provide timely and accurate responses to requests for information.
• Resolve billing-related customer complaints.
• Anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow, and team member performance.

Benefits

• Competitive pay
• Health insurance benefits
• Team Member and Family & Friends hotel and restaurant discounts within the Nobel House Hotel & Resorts family
• Matching 401k (After 1 year)
• On-Demand Pay (Earned wage access before payday!)
• PTO
• Complementary Parking
• Meals

What This Job Offers

• Job Type: Full-time
• Career Level: Manager