Complex Assistant Director of Finance

Sonesta International Hotels Corporation•Milpitas, CA

16h•Onsite

About The Position

The Complex Assistant Director of Finance is responsible for creating and executing business plans that are aligned with the property’s and brand’s business strategies, reporting to the Director of Finance and working with the rest of the accounting department. The responsibilities of the Complex Assistant Director of Finance include planning, organizing, directing and controlling the financial operations while ensuring the security of hotel assets, maximizing the return on investment, providing timely and accurate reporting and analysis of results and integrity of the management information systems in a decentralized accounting environment. Sonesta managers are charged with providing strategic vision, ensuring tactical execution, actively managing their department to achieve the company’s revenue, profitability goals and objectives. The Complex Assistant Director of Finance sets the tone for Sonesta’s Culture of Caring. We expect leaders to focus on creating amazing moments for guests and team members and dig deep to find ways to create success for their team. The ideal candidate has a passion for building and motivating teams that achieve results. Sonesta managers are guest-focused (both internal and external) achievement-oriented leaders.

Requirements

Complex Assistant Director of Finance is responsible for creating and executing business plans that are aligned with the property’s and brand’s business strategies
reporting to the Director of Finance and working with the rest of the accounting department.
planning, organizing, directing and controlling the financial operations while ensuring the security of hotel assets, maximizing the return on investment, providing timely and accurate reporting and analysis of results and integrity of the management information systems in a decentralized accounting environment
Sonesta managers are charged with providing strategic vision, ensuring tactical execution, actively managing their department to achieve the company’s revenue, profitability goals and objectives.
The Complex Assistant Director of Finance sets the tone for Sonesta’s Culture of Caring.
We expect leaders to focus on creating amazing moments for guests and team members and dig deep to find ways to create success for their team.
The ideal candidate has a passion for building and motivating teams that achieve results.
Sonesta managers are guest-focused (both internal and external) achievement-oriented leaders.
Perform or assist in the performance of month-end closing.
Input and reconcile all income for closing.
Prepare reports, verify trial balance, and run financial statements for management review.
Manage daily accounting activities for completion, including day-to-day operations and assignments of accounting staff.
Plan and organize work, communicate goals, and schedule/assign work to ensure all accounting standards are maintained.
Alert management of potentially serious issues.
Input general ledger entries and journal vouchers, as required.
Ensure all daily transactions are posted and updated in a timely manner and in accordance with generally accepted accounting principles.
Maintain control over bookkeeping functions for the hotel to include preparation and review of information posted to subsidiary ledgers as needed.
Prepare tax reconciliations, payments, reports and investigate, as needed.
Maintain necessary records and back up documents required to balance taxes.
Complete monthly, quarterly and annual tax filing as required by the state, city and federal agency.
Perform or assist in performing balance sheet reconciliations and bank reconciliations.
Participate in the taking of inventories and verification of extensions on a monthly basis.
Conduct monthly credit meetings and other monthly meetings and distribute minutes, as needed.
Review and verify accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary schedules are completed in a timely manner.
Manage other AP and AR-related duties such as controlling accommodation advance deposits; preparing monthly invoices, monitoring house banks/investments; analyzing/investigating cashiers’ overs and shorts, etc.
Complete Bi-weekly payroll
Assist DOF in leading the accounting team to ensure the team meets their assigned deadlines, goals and performs their duties and assignments.
Lead from a position of support, care and clear direction.
Prepare daily, weekly and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.
Perform financial and statistical analysis, forecasting, and complete special projects as needed.
Promote teamwork and quality service through daily communication and coordination with other departments.
Key departmental contacts include Catering, Sales, Reservations and Front Office.
Audit payroll.
Supervise the Accounting department in the absence of the Director of Finance.
Interact with outside contacts: Guests – to resolve billing disputes and answer questions; to provide service to accounts.
Regulatory agencies – to ensure compliance with governmental regulations and contractual agreements as needed; to coordinate external audits.
May ensure other accounting staff members are properly trained and have the tools and equipment needed to effectively carry out their job functions.
May perform additional accounting functions such as reconciling gratuities for payroll, maintaining contract logs, auditing or approving payments to vendors or agencies, reviewing the work of Income Auditors and filling in for Director of Finance, as needed in their absence.
May assist with other duties as assigned.
Responsible for ensuring success through the eyes of employees, guests, and owners.
Utilize and collaborate with resources across different departments.
Capable of influencing employees to perform to their highest standard and establishing a trusting environment to enrich the culture.
Focus on the mission and well-being of the department, hotel and company.
Lead by example and operate with integrity and respect.
Inspire our team to embrace and demonstrate our values and GUEST People Standards.

Responsibilities

Assists the Director of Finance with preparation of the budget, strategic plan, payroll and goals for two locations, Sonesta San Jose & Sonesta Silicon Valley.
Performs or assists in the performance of month-end closing.
Inputs and reconciles all income for closing.
Prepares reports, verifies trial balance, and runs financial statements for management review.
Manages daily accounting activities for completion, including day-to-day operations and assignments of accounting staff.
Plans and organizes work, communicates goals, and schedules/assigns work to ensure all accounting standards are maintained.
Alerts management of potentially serious issues.
Inputs general ledger entries and journal vouchers, as required.
Ensures all daily transactions are posted and updated in a timely manner and in accordance with generally accepted accounting principles.
Maintains control over bookkeeping functions for the hotel to include preparation and review of information posted to subsidiary ledgers as needed.
Prepares tax reconciliations, payments, reports and investigates, as needed.
Maintains necessary records and back up documents required to balance taxes.
Completes monthly, quarterly and annual tax filing as required by the state, city and federal agency.
Performs or assists in performing balance sheet reconciliations and bank reconciliations.
Participates in the taking of inventories and verification of extensions on a monthly basis.
Conducts monthly credit meetings and other monthly meetings and distributes minutes, as needed.
Reviews and verifies accounts payable input and output, accounts receivable posting and billing, and maintains the daily income report, ensuring all necessary schedules are completed in a timely manner.
Manages other AP and AR-related duties such as controlling accommodation advance deposits; preparing monthly invoices, monitoring house banks/investments; analyzing/investigating cashiers’ overs and shorts, etc.
Completes Bi-weekly payroll.
Assists DOF in leading the accounting team to ensure the team meets their assigned deadlines, goals and performs their duties and assignments.
Leads from a position of support, care and clear direction.
Prepares daily, weekly and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.
Performs financial and statistical analysis, forecasting, and completes special projects as needed.
Promotes teamwork and quality service through daily communication and coordination with other departments.
Supervises the Accounting department in the absence of the Director of Finance.
Interacts with outside contacts: Guests – to resolve billing disputes and answer questions; to provide service to accounts. Regulatory agencies – to ensure compliance with governmental regulations and contractual agreements as needed; to coordinate external audits.
May ensure other accounting staff members are properly trained and have the tools and equipment needed to effectively carry out their job functions.
May perform additional accounting functions such as reconciling gratuities for payroll, maintaining contract logs, auditing or approving payments to vendors or agencies, reviewing the work of Income Auditors and filling in for Director of Finance, as needed in their absence.
May assist with other duties as assigned.
Responsible for ensuring success through the eyes of employees, guests, and owners.
Utilizes and collaborates with resources across different departments.
Capable of influencing employees to perform to their highest standard and establishing a trusting environment to enrich the culture.
Focuses on the mission and well-being of the department, hotel and company.
Leads by example and operates with integrity and respect.
Inspires our team to embrace and demonstrate our values and GUEST People Standards.