Assistant Director of Faculty Affairs, Office of the Provost

University of Montana•Missoula Mountain Campus, MT

About The Position

The University of Montana invites applications for an Assistant Director of Faculty Affairs in the Office of the Provost. Working with a high degree of independence, judgment, and initiative, this position leads faculty affairs operations and translates collective bargaining agreements, academic policies, regulatory requirements, and institutional priorities into effective processes, systems, communications, and training for faculty and academic leaders. The Assistant Director is the Office of the Provost’s primary operational lead for faculty evaluations, faculty activity reporting, faculty lifecycle management, course evaluations, sabbaticals, market adjustments, professional licensure compliance, and related faculty personnel processes. The role works closely with faculty, evaluation managers, department chairs and school directors, deans, human resource services, information technology, institutional research, and other campus partners. The position is full-time at 1.0 FTE and includes a comprehensive benefits package. A background check is required before an offer of employment. Finalists are subject to background investigations under University policy.

Requirements

Bachelor’s degree and at least four years of progressively responsible experience in higher education administration, faculty affairs, academic personnel administration, enterprise systems administration, or a related field, or an equivalent combination of education and experience.
Progressively responsible experience leading complex programs or processes across organizational units, including project management, process design, and change management.
Ability to implement policies, collective bargaining provisions, and regulatory requirements, using independent judgment and analytical skills to address institutional risk and complex or sensitive issues.
Experience administering information systems, workflows, records, and data quality.
Proficiency with Microsoft 365 and ability to learn new software.
Strong communication, facilitation, and training skills.
Ability to build relationships with faculty, administrators, governance bodies, technical partners, and vendors and influence leaders without supervisory authority.
Ability to handle confidential information discreetly and balance institution-wide priorities with minimal supervision.

Nice To Haves

A master’s degree in education or a relevant field, and three years of leadership experience in faculty affairs within a university or college setting, or an equivalent combination of education and experience.
Experience administering faculty personnel processes in a collective bargaining environment.
Experience implementing or administering Interfolio or a comparable faculty information system.
Experience leading institution-wide change management, training, or community-of-practice initiatives.
Knowledge of University of Montana structures, shared governance, academic policies, and administrative protocols.

Responsibilities

Lead institution-wide faculty affairs processes, including planning, communications, compliance, and issue resolution.
Interpret established requirements and advise faculty and academic leaders on complex or sensitive cases.
Serve as the primary administrator for Interfolio and related faculty information systems.
Lead faculty activity reporting and lifecycle management, including workflow design, system administration, data validation, and process improvement.
Manage faculty records and information, ensuring accuracy, confidentiality, and appropriate use.
Resolve system, process, and data issues in collaboration with institutional and vendor partners.
Develop and deliver training, guidance, and consultation for faculty and academic administrators.
Promote consistent faculty affairs practices across academic units through collaboration and shared resources.
Represent Faculty Affairs on committees and implementation teams and contribute to strategic initiatives, executive recruitments, and other Academic Affairs projects.