Assistant Director of Facilities and Emergency Management (Facilities Manager)

Fairfax County (VA)•Fairfax, VA

31d

About The Position

This position is primarily located at the Sharon Bulova Center for Community Health, with frequent travel to other CSB sites. Plans, coordinates, and oversees building operations and maintenance for the agency. Serves as primary liaison between the CSB, and key partners, including the Facilities Management Department (FMD), Capital Facilities - Building Design and Construction Division (BDCD) and the Department of Emergency Management and Security (DEMS). Manages Emergency Response coordination for the agency, maintains site emergency action plans, and serves as the agency Continuity of Operations (COOP) Coordinator. Supervises a team of four facilities personnel. Responsible for facilities planning and maintenance across 13 CSB sites. Directs the general administration operations of buildings, grounds, and equipment. Maintains and enhances the CSB work order request and monitoring system. Partners with Facilities Management (FMD), Capital Facilities - Building Design and Construction (BDCD) to plan and coordinates large capital projects, assisting with budget planning, cost estimates and project oversight. Reviews the facilities budget for routine, ongoing and emergency maintenance needs. Coordinates with the Department of Emergency Management and Security (DEMS) on communications and standard operating procedures for contracted security services. Regularly communicates with building occupants regarding project status, upcoming changes, and facility and security concerns. Ensures that all buildings are in compliance with Department of Medical Assistance Services (DMAS) and Department of Behavioral Health and Developmental Services (DBHDS) licensing regulations. Works under direction of the CSB Business Operations Service Director.

Requirements

Considerable knowledge of appropriate maintenance principles, practices, materials, and equipment;
Considerable knowledge and skills in the principles and practices of managing a large maintenance and operations function;
Considerable knowledge of the long-range planning, site planning, resource development and grant management that goes into community residential and facility site development;
Considerable knowledge of Federal, State and local legislation and regulations as they pertain to disability issues, fair housing and the Americans with Disability Act;
Problem-solving skill to gather appropriate data, analyze data, and resolve issues;
Considerable ability to communicate effectively both verbally and in writing;
Knowledge of applicable building federal, state, and local laws, codes and regulations;
Knowledge of building codes, zoning and construction principles;
Knowledge of required and necessary safety precautions and OSHA requirements;
Ability to plan and direct the program of the section to which assigned;
Ability to ensure ongoing compliance with strategic objectives, measuring performance, and participate in the development of goals and strategic objectives;
Ability to apply critical thinking and analysis;
Ability to supervise a large number of subordinate personnel and project teams;
Ability to use sound judgment in making independent decisions;
Ability to maintain effective relationships with the public and employees;
Ability to communicate effectively, both orally and in writing;
Ability to maintain records and prepare reports;
Ability to read and understand building plans, blueprints, schematics, and other complex drawings and operations and maintenance documents;
Ability to proficiently use computer and software applications to complete work.
Graduation from an accredited college or university with a bachelor's degree in planning, architecture, engineering, public or business administration or a closely related field: plus, five years of experience in performing building maintenance, repair and/or construction, or in managing residential or facilities development projects, including three years of experience in supervisory capacity.
Valid driver's license
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, a driving record check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

Nice To Haves

Experience managing facilities operations or maintenance across multiple sites.
Strong knowledge of building systems, construction principles, and applicable building, safety, ADA, and licensing regulations.
Experience overseeing budgets, contracts, vendors, and capital or large-scale maintenance projects.
Experience reading and interpreting blueprints, schematics, and technical documents.
Experience supporting 24/7 facility operations or participating in on-call emergency response.
Experience using or managing facility work-order or Computerized Maintenance Management Systems (CMMS) systems.
Experience coordinating or delivering emergency preparedness training, drills, or COOP/EAP activities.
Strong communication, collaboration, problem-solving, and decision-making skills.
Experience with analyzing business processes and preparing clear reports and presentations.

Responsibilities

Directs the general administration of a portfolio of buildings;
Manages multiple independent teams involved in the operations, repair and maintenance of buildings and associated structures;
Supervises skilled, semi-skilled, trades, and labor staff responsible for operations, maintenance, renovation and/or new construction of facilities;
Ensures the reliability of building operations (continuity of business) and infrastructure through the ongoing operations and maintenance of buildings, physical plants, and related/associated structures and amenities;
Plans, manages, and coordinates residential and facility site development, long-range program site planning, resource development, and grant management;
Oversees building projects during all stages of development from planning, funding, leasing and acquisition, architectural and space planning, and renovation, through operations and property management phases;
Participates in financial decision-making and asset management of residential leases, major construction and renovation of sites;
Responsible for the residential and/or facilities site plans;
Reviews and interprets technical manuals, blueprints, maps, or diagrams to plan program work and to provide technical guidance to staff;
Coordinates with other internal and external agencies to identify and mitigate risks and resolve issues including regulatory and complex challenges;
Initiates partnerships with other departments and external agencies to address operational issues;
Assists in developing and implementing long and short-term program goals and objectives;
Assists in establishing service standards;
Creates and documents specific action plans to accomplish goals;
Establishes business metrics to track changes or adjustments needed to be made to improve services/operations;
Monitors and evaluates multiple large dollar contract services for equipment replacement, emergency repairs and on-going repair and maintenance;
Monitors and participates in the development of budgets, contracts, business agreements, and human capital reports;
Interprets, monitors, and ensures adherence to Federal, State, and County building codes, regulations, standards, and mandates;
Coordinates with County, State and Federal representatives in the implementation of programs and regulatory standards;
Ensures building and equipment licenses, permits, certifications and inspections are current; Manage maintenance scheduling, workload management, and asset control using the maintenance management system (CMMS);
Performs personnel functions including: the development of performance measures, guiding personal actions and employee relations, performing employee reviews, and managing employee development;
Identifies, promotes, implements, tracks, and reports energy savings/avoidance and sustainable practices;
May lead emergency management response team in responding to facilities-related emergencies.