Assistant Director of Data, After-School

Harlem Children's Zone•New York, NY

6h•$79,000 - $85,000•Onsite

About The Position

The Assistant Director of Data for Promise Academy After-School & Athletics strengthens data quality, reporting, analysis, and data-informed decision-making across the Promise After-School and Athletics portfolio. The role ensures that program data is accurate, timely, accessible, and aligned with organizational and program requirements. Reporting to the Managing Director of Promise After-School & Athletics, the Assistant Director supervises and develops Data Managers and, where applicable, Data Aides; establishes consistent data practices across sites and programs; and partners with program leadership to turn data into actionable insights that improve scholar participation, program quality, performance, and progress toward goals. The role oversees data collection, maintenance, validation, audits, systems, and reporting; creates reports, dashboards, visualizations, and presentations; supports funder and organizational compliance; and builds staff data literacy. It also leads cross-functional data projects from planning through implementation and closeout. The position is scheduled Monday through Friday, 10 a.m. to 6 p.m., in person, with flexibility for occasional evening or event-based responsibilities.

Requirements

Bachelor’s degree from an accredited college or university in data analytics, information systems, statistics, business, education, social sciences, or a related field; equivalent relevant experience may be considered.
At least 3 years of relevant experience in data management, reporting, analysis, program operations, or a related field.
Advanced proficiency in Microsoft Excel and/or Google Sheets, including formulas, lookups, pivot tables, data cleaning, validation, and analysis.
Experience with Salesforce or another large CRM/data management system.
Experience working with large data sets and creating reports, dashboards, or visualizations that communicate trends and performance.
Ability to understand, interpret, synthesize, and present quantitative and qualitative information to varied audiences.
Strong project-management, organizational, and follow-through skills, with the ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Strong attention to detail and ability to think strategically and connect data findings to program operations and performance.
Ability to collaborate with program leaders, frontline staff, and cross-functional partners.
Commitment to the mission and programs of Harlem Children’s Zone and familiarity with issues affecting children, families, and communities served by HCZ.
Ability to work a flexible schedule aligned with program and organizational needs, including occasional evening or event-based responsibilities.

Nice To Haves

Experience supervising or leading data staff is strongly preferred.
Experience with Salesforce is strongly preferred.
Experience with data-visualization and business-intelligence tools such as Power BI, Tableau, or comparable platforms is strongly preferred.
Experience with Department of Youth & Community Development or other public-sector/funder data systems and reporting requirements is strongly preferred.
Experience in youth development, after-school, athletics, education, nonprofit, or community-based programming is strongly preferred.

Responsibilities

Oversee collection, maintenance, validation, and reporting of program data across Promise After-School and Athletics.
Establish and monitor data-quality processes to ensure accuracy, completeness, consistency, timeliness, and compliance with organizational and program requirements.
Ensure Salesforce (Zora) and other approved data systems are used consistently and effectively across the portfolio.
Conduct routine data audits and reconciliations, identify discrepancies, and partner with program teams to resolve data-quality issues.
Evaluate data workflows and systems, identify gaps, recommend practical improvements, and maintain data procedures, documentation, templates, and quality-control standards.
Support compliance with funder, contract, organizational, and applicable DYCD reporting requirements.
Generate and analyze portfolio-, program-, and site-level reports on enrollment, attendance, participation, engagement, academic indicators, activities, goal progress, and other performance measures.
Develop dashboards, scorecards, visualizations, and recurring reporting tools to show trends, performance, and progress toward objectives and key results.
Identify trends, gaps, outliers, risks, and opportunities in data and translate findings into actionable insights for program leaders.
Partner with the Managing Director, Directors, and other leaders to interpret data and inform program planning and improvement.
Prepare data summaries and presentations for leadership meetings, data walks, performance reviews, planning sessions, and other program-management forums.
Support forecasting, target-setting, and progress monitoring with reliable historical and current performance data.
Supervise, coach, train, and support Data Managers and, where applicable, Data Aides; set expectations, work plans, deadlines, and quality standards and monitor performance and follow-through.
Build program staff data literacy through training, tools, guidance, and technical assistance on data systems, reporting expectations, and interpreting results.
Create consistent routines for data review, troubleshooting, and continuous improvement across sites and programs; promote using data for program improvement, accountability, and stronger scholar outcomes.
Lead and coordinate high-priority data projects from planning through implementation and closeout; develop project plans, timelines, deliverables, and tracking tools.
Coordinate with program, evaluation, technology, operations, and other cross-functional partners to keep data projects aligned and on schedule.
Identify project risks, dependencies, and barriers affecting data quality or completion, and elevate issues with proposed solutions.
Support implementation of reporting tools, data processes, system enhancements, and portfolio-wide data practices.
Perform other duties and special projects as assigned.