Assistant Director of Catering and Member Events (54499)

THE MINIKAHDA CLUB•St. Louis Park, MN

33d•$75,000 - $85,000

About The Position

The Assistant Director of Catering and Member Events supports the planning, coordination, and execution of high-quality member events that enhance engagement, satisfaction, and community, while also assisting with select private events as needed. This role is heavily focused on member-facing experiences. The Assistant Director of Catering and Member Events will work closely with the Director of Catering and Events, Senior Banquet Manager and Executive Chef to deliver seamless, memorable events from concept through execution, ensuring both member and private functions reflect the organization’s service standards and hospitality culture.

Requirements

Experience with POS, Reserve catering software and computer systems is essential.
Effectively communicates and is professional with members, guests, and staff.
Creative and graphic design knowledge is essential.
Maintain a professional attitude and provide friendly, attentive service to members and guests.
Excellent analytical, organizational, and adherence to BEO accuracy and deadlines.
Able to work well under pressure while balancing multiple priorities and assignments.
Must be adaptive, flexible, and empathetic.
Possess a positive attitude and can work with a variety of people, and in cooperations with co-workers, efficiently and effectively.
Strong floor presence, a willingness to jump in and help, and the ability to build and maintain strong relationships with others is required.
Knowledge of the private club industry’s food and beverage operations is mandatory for this role.
Knowledge of and ability to perform required role during emergency situations.
Bachelor’s degree in business administration or hospitality management.
One to three years of Catering management experience.
A minimum of two years of management experience in restaurants, catering, banquets, to include the planning and execution of successful events in a private club or elite hospitality setting, is required.
Proven track record in selling weddings, social or corporate catering events.
Strong language skills are required, with the ability to write reports and exceptional professional business correspondence.
Sitting 50% of a workday, on average.
Walking and standing frequently.
Crouching/Bending/Stooping frequently.
Reaching frequently.
Pushing/pulling occasionally.
Occasional exposure to cold, heat and water as events are both inside and outside.
Lifting/Carrying (up to 30 lbs.), as necessary.

Responsibilities

Assist in the planning, coordination, and execution of member events and select private events to ensure exceptional guest and member experiences.
Assist with members and guests’ tours, highlighting the club’s facilities and amenities, and offering helpful suggestions to create a positive and memorable event planning experience.
Support menu planning and beverage selections in collaboration with culinary and beverage team.
Collect event deposits and ensure the billings of all events are done in a timely and accurate manner.
Assist with private events by working with preferred vendors and coordinating with the Director of Catering and Events on the selection and booking of vendors for member events.
Maintain detailed event documentation including contracts, BEOs, timelines, and post-event evaluations.
Spot-checks Banquet Event Orders (BEO’s) against room set-up and inspects finished arrangements.
Maintain a high level of visibility and accessibility to members/guests throughout signature Club events.
Be present to oversee the actual greeting of members at Club events and other guests at high-profile events as requested by the Director of Catering and Events.
Manage events as needed in the absence of the Senior Banquet Manager and/or Banquet Captains.
Attend weekly BEO meetings and Food and Beverage meetings.
Assist with responding to members and guest questions or concerns, ensuring timely and helpful communication.
Serve as a liaison between event planners, hosts, vendors, and the banquet operations team to support clear communication and smooth event execution.
Maintain strong and positive relationships with our vendors.
Help create event branding for all member events.
Create event registration files for events.
Design menus, place cards, and signage for club events.
Occasionally photograph signature club events.
Maintain flexibility to work evenings and weekends in support of member events and private club events requested by the Director of Catering and Events.
Other duties as assigned.