Assistant Director of Business Operations

East Texas A&M University • Commerce, TX

1d • Onsite

About The Position

Reporting directly to the Associate Athletic Director of Business & Internal Operations/Senior Woman Administrator, the Assistant Director of Athletic Business Operations is responsible for overseeing the day-to-day procurement, purchasing, travel, and revenue processing functions of the athletics department. This position manages all deposit and cash collection activities; coordinates the creation of purchase orders and processing of invoices; maintains accurate and compliant financial records; oversees departmental inventory and asset tracking; and supports equipment and uniform operations in collaboration with the business office. The Assistant Director serves as a primary liaison between the athletics department and campus partners on matters related to accounting, travel, insurance, tax compliance, and purchasing, ensuring adherence to institutional, conference, and NCAA policies while supporting efficient and fiscally responsible operations.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Minimum two (2) years of experience in an athletics business office or conference office.
• Knowledge with purchasing, procurement, accounts payable and receivable, travel logistics, and/or business office functions.
• Ability to manage multiple projects while meeting tight deadlines.
• Self motivated and team oriented.
• Willing to work nights and weekends with other duties as assigned.

Nice To Haves

• Previous experience working within an NCAA Division I athletics department or conference office.
• Demonstrated experience coordinating and managing team travel logistics, including transportation, lodging, and airfare for athletic programs.
• Working knowledge of NCAA rules, conference regulations, and institutional policies related to financial operations, travel, and procurement.
• Master’s degree in Business Administration, Accounting, Finance, Management, or a closely related field.

Responsibilities

• Oversees the daily receipt, deposit, and reconciliation of all departmental revenues, including cash, checks, ticket sales, and ancillary income, ensuring accurate documentation, internal controls, and timely bank deposits in accordance with institutional and NCAA policies.
• Prepares, processes, and monitors all purchase orders and invoices for the athletics department, ensuring compliance with university procurement guidelines, proper approvals, and accurate financial coding.
• Creates and submits all outgoing invoices for the department, including but not limited to game guarantees, sponsorship billings, camp and clinic revenue, and other contractual receivables, while tracking payment status and follow-up.
• Maintains comprehensive documentation of all revenue received by the athletics department, including corporate sponsorships, game guarantees, rentals, and other revenue streams, and monitors the usage and reconciliation of trade agreements.
• Coordinates and tracks the annual fixed asset inventory process for athletics, including equipment and capital assets, ensuring accurate records, compliance with audit requirements, and timely reporting.
• Assists in managing and coordinating team travel logistics in collaboration with coaching staffs, including the booking of buses, hotels, flights, and related travel services, ensuring cost-effective planning and adherence to travel policies.
• Reviews, approves, and reconciles travel and expense reports submitted by coaches and staff, ensuring accuracy, appropriate documentation, and compliance with university, conference, and NCAA regulations.
• Assists with the ordering, tracking, and reconciliation of athletic equipment and uniforms in collaboration with the Head Equipment Manager, ensuring inventory accuracy and budget alignment.
• Processes and administers payments for game day workers, temporary staff, and event personnel, ensuring accurate hours, proper documentation, and timely compensation.
• Serves as a key liaison between athletics, central business offices, vendors, and travel partners to ensure efficient financial operations, strong vendor relationships, and adherence to institutional controls.
• Supports audit preparation and internal reviews by maintaining detailed financial records, reconciliations, and supporting documentation across procurement, travel, and revenue operations.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level