Assistant Director of Budget and Operations

University of Dayton•Dayton, OH

4d•Onsite

About The Position

The Assistant Director of Budget and Operations plays a key role in the administration of the day-to-day operations of the College of Arts & Sciences dean's office, in the areas of human resources, compensation, payroll, finance, and budget. The Assistant Director of Budget and Operations performs advanced and confidential duties requiring broad and comprehensive experience, skill, and knowledge of the institution’s policies and procedures. In consultation with the dean, this position performs professional duties related to compensation, finance, and hiring to facilitate the day-to-day operations of the College of Arts & Sciences. This position serves as the liaison between the CAS dean's office, the Office of the Provost, and the Office of Human Resources regarding matters of faculty and staff compensation management. Position assists in planning and development of budgets; interprets, monitors, and analyzes information regarding operating policies and procedures; coordinates staff and faculty compensation matters; and resolves problems that would impact the fiscal position of the college and its faculty and staff members. Position maintains and protects the confidentiality of personnel and compensation records. Resolves administrative problems by analyzing information; identifying and communicating solutions, by answering questions, and fulfilling requests. The position gathers and analyzes budgetary data and financial information and prepares reports to illustrate findings, and ensures all financial processing and financial transactions in the College of A&S are performed in accordance with established budgets and within UD policies/guidelines. The position assists in the development of budgets and provides budget-related information through analysis and forecasting within the context of existing policies, procedures, and knowledge of College of Arts & Sciences operations and budgetary structure. Resolves administrative problems by analyzing information; identifying and communicating solutions, by answering questions, and fulfilling requests. Works in collaboration with Divisional coordinator(s) to ensure messaging and training on new policies and procedures is presented to College administrative staff and to other College faculty and staff when necessary. This position will work on campus.

Requirements

Bachelor’s degree in a related field (accounting, management, finance, operations, management information systems, etc.).
At least 3 years of professional experience working in a business or budget office environment.
Professional experience developing budgets and reconciling actual expenses to budgets.
Professional experience analyzing financial data and preparing reports to deliver findings.
Proficiency with Microsoft Office software (especially Word and Excel, e.g. advanced knowledge of pivot tables, formulas and charting.).
Effective written and verbal communication skills.
Ability to work quickly and accurately with a high degree of detail.
Ability to develop a deep knowledge of key UD's policies and procedures regarding compensation, hiring, travel, budgeting, and procurement.
Ability to establish priorities for own workload based upon such factors as need for immediate action, work objectives, and work schedule.
Ability to interpret policies and procedures and make decisions accordingly.
Ability to exercise independent initiative and judgment.
Ability to manage multiple deliverables and deadlines.
Ability to use financial computer systems such as Banner self-serve and Cognos for financial reporting.
Ability to work independently with little to no supervision.
Ability to protect and maintain confidentiality of information.
Ability to work cooperatively and collaboratively with others.
Ability to work under pressure to meet tight time schedules and deadlines.
Ability to handle significant problems and tasks that arise simultaneously or unexpectedly.

Nice To Haves

Masters in business-related field (accounting, management, finance, operations, management information systems, etc.).
Demonstrated ability to engage effectively, respectfully, and professionally with multiple constituents at all levels in an organization, such as faculty members, staff, administration, students, parents, advisory council members, community partners, and university guests.
Effective interpersonal skills.
Demonstrated successful experience applying best practices for development and design of training curriculum, delivery of training/instruction for individuals and groups, and assessment of training efforts.
Deep understanding of University of Dayton academic structures, procedures, and policies regarding compensation, budget, and operations.
Knowledge of and sensitivity to Catholic and Marianist educational values.
Experience with defining problems, collecting data, establishing facts, and drawing valid conclusions on matters involving university faculty and staff hiring, compensation, travel reimbursements, and other financial related situations.
Experience with proposing and implementing new processes to increase efficiency and reduce costs.
Experience with human resources performance management processes.
Ability to promote inclusive excellence in the workplace.

Responsibilities

Administer day-to-day operations of the College of Arts & Sciences dean's office in human resources, compensation, payroll, finance, and budget.
Perform advanced and confidential duties requiring broad and comprehensive experience, skill, and knowledge of the institution’s policies and procedures.
Consult with the dean on professional duties related to compensation, finance, and hiring.
Serve as the liaison between the CAS dean's office, the Office of the Provost, and the Office of Human Resources regarding faculty and staff compensation management.
Assist in planning and development of budgets.
Interpret, monitor, and analyze information regarding operating policies and procedures.
Coordinate staff and faculty compensation matters.
Resolve problems impacting the fiscal position of the college and its faculty and staff members.
Maintain and protect the confidentiality of personnel and compensation records.
Gather and analyze budgetary data and financial information and prepare reports.
Ensure all financial processing and transactions are performed in accordance with established budgets and within UD policies/guidelines.
Provide budget-related information through analysis and forecasting.
Collaborate with Divisional coordinator(s) to ensure messaging and training on new policies and procedures are presented to College administrative staff and other College faculty and staff.
Work on campus.