Assistant Director of Budget and Grants - Special Programs (Immediate)

IDEA Public Schools • El Paso, TX

53d

About The Position

The National Special Programs Budget and Grant Director will be responsible for overseeing the wellbeing of Special Programs and the attainment of district goals by providing organizational assistance. National Special Programs Budget and Grants Assistant Director will manage a Special Program Business Intern, as well as will lead by influence national team members, regional directors, and clerks on a year-round calendar basis. National Special Programs Budget and Grants Assistant Director will serve as a financial steward for all financial business, budget planning, contracts, ensuring the process and timeline are followed and in compliance with federal and state requirements.

Requirements

• Required Education: bachelor’s degree
• Years of Experience: at least 5 years of experience in a finance and accounting role, or similar
• Required Technology: high level of proficiency with Office 365 suite
• Make Strategic Decisions: This team member uses data, feedback, and insights to inform thoughtful decision-making, while considering the impact on their direct reports and team. They communicate decisions with clear rationale and begin to connect their choices to broader team objectives.
• Manage Work and Teams: This team member leads cross-functional coordination to align efforts with strategic goals, optimizing resource use and minimizing silos. They build accountability frameworks, monitor key performance indicators to guide adjustments, and mentor emerging leaders, while implementing scalable systems that enhance efficiency and team effectiveness.
• Grow Self and Others: This team member regularly offers affirming and adjusting feedback, maintaining a positive balance that reinforces growth and motivation. They provide transparent, candid performance insights and offer consistent coaching and development aligned with individual goals, supporting both direct reports and cross-functional partners.
• Build a Culture of Trust: This team member proactively builds strong personal and professional relationships with individual stakeholders and regularly seeks feedback to improve their work experience. They create a supportive environment where others feel safe to take risks and learn from mistakes without fear of retribution.
• Communicate Deliberately: This team member communicates a clear and compelling vision that aligns team efforts with organizational goals. They proactively identify and address communication gaps across workstreams, implementing solutions to enhance coordination, while anticipating and resolving stakeholder concerns before they surface.

Nice To Haves

• Preferred Education: master’s degree
• Certifications: Finance Certifications preferred, but not required
• Preferred Experience: supervisory experience

Responsibilities

• Manage and oversee the contract process for over 80 contracts for the entire Special Programs team to include all contract services, such as: vendor review and support, scope of work creation, cost negotiation, compliance, onboarding and support of each contract through IDEA’s internal contract procurement process.
• Manage budget planning processes and proforma projections, as well as monitor budget for all Special Programs leaders with a budget of over $18 MM across Texas.
• Works with IDEA Business office partners and regional directors to appropriately distribute and manage incoming SHARS funds and oversee spending at national and regional levels.
• Follows EDGAR guidelines for the Request For Proposal (RFP) or Request for Qualifications (RFQ) process to ensure bids are submitted, committee is formed, and bid is awarded effectively
• Serve as a member of Grant Ed’ by fulfilling 100% of team commitments for attendance including quarterly professional development sessions to support grant managers, bi-weekly check-ins, review of communications (emails, phone prep, APR, etc.) to department prior to submission, appropriate and timely record-keeping and partnership and coordination with evaluation teams.
• Develop Resources and Professional Development on Special Programs Budget and Grant Processes and Procedures
• Provide onboarding, in field coaching, and continued professional development for their SP Business Intern to ensure they are up to date on processes and procedures to keep district in compliance with all regulations.

Benefits

• medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan
• IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level