Assistant Director of Association Accounting - RCAM Florida

RC Hospitality Solutions and 30A Escapes LLC•Panama City Beach, FL

8d•Onsite

About The Position

RC Hospitality Solutions is seeking an Assistant Director of Association Accounting for its RCAM Florida Division. This is a key leadership role within the Community Association Accounting team, supporting the Accounting Director and VP of Associations. The position involves overseeing financial reporting, supervising staff, improving processes, and ensuring compliance with GAAP and Florida association regulations. The company manages a diverse portfolio including food & beverage operations, resort activities, and community/HOA management in Northwest Florida, focusing on delivering exceptional service and creating unforgettable experiences.

Requirements

Bachelor’s degree required (Accounting or Finance preferred).
Minimum two (2) years of Community Association Accounting experience required, preferably with Florida Statutes Chapters 718 and 720.
Hands-on experience preparing financial statements; strong working knowledge of GAAP.
Multi-company accounting and prior supervisory experience required.
Strong leadership, communication, and relationship-building skills with Boards, Owners, Vendors, and team members.
Ability to manage multiple priorities in a fast-paced environment and exercise sound judgment.
Florida CAM License required within 90 days of hire.

Nice To Haves

Experience with audits, tax, payroll, and general ledger functions preferred.
AppFolio experience preferred; Great Plains experience a plus.

Responsibilities

Prepare and review monthly financial statements for multiple community associations.
Code vendor invoices, process check runs, and prepare/review fund transfers.
Respond to Board member inquiries regarding invoices, transfers, and financial activity.
Review vendor statements, research discrepancies, and resolve vendor disputes.
Process assessment payments, perform bank deposit reconciliations, and correct discrepancies.
Prepare and review replacement reserve and maintenance contingency schedules.
Assist with annual operating and reserve budget preparation in collaboration with the VP of Association Management and finance committees.
Oversee quarterly, monthly, annual, and special assessment billings.
Review and recommend improvements to accounting procedures and workflows.
Organize and maintain special projects and related financial spreadsheets.
Assist with onboarding new association properties.
Attend Board meetings and Annual Owners Meetings as needed to provide professional financial input.
Supervise and support the Community Association Accounting team; perform all accounting functions as needed during absences.
May oversee the accounting department when the Accounting Director is unavailable.
Calculate and submit monthly sales tax when applicable.
Perform other duties as assigned.