Assistant Director Of Asset & Data Management

City of New York•Queens, NY

About The Position

The New York City Housing Authority (NYCHA) is the nation’s largest public housing authority, with a combined budget of more than $3.4 billion and public housing and Section 8 programs that provide housing to over 600,000 New Yorkers. NYCHA’s Office of Maximo and Asset Management (OMAM) seeks a motivated professional to serve as Assistant Director of Asset and Data Management. Reporting to the Director, this role will collaborate with department leadership and make recommendations on proactive strategies, goal setting, operational planning, and performance monitoring, as well as provide program management and support for the various initiatives of the department. The successful candidate will, in concert with the Director, drive efforts to streamline the department’s project portfolio and delivery, partner with business department/unit leads that leverage asset management data systems, coordinate/follow-up on requests, and act as a primary representative to engage with and respond to the needs of Executive leadership.

Requirements

Permanent civil service status in the title of Administrative Staff Analyst
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above
A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Nice To Haves

Candidates must have permanent civil service status in the title of Administrative Staff Analyst to be considered.
Qualified persons with a disability who are eligible for the 55-a Program may indicate in their cover letter that they would like to be considered for the position under the 55-a Program.

Responsibilities

Supporting the Senior Director and Director in collaborating and coordinating with NYCHA’s Information Technology (IT) Department and various operational business units to analyze and review all Maximo-based asset and location data, owner groups, custodian records, labor records, and system-generated reports.
Identifying and analyzing trends to bring potential issues, gaps or other problems to light and proposing possible resolutions to issues and challenges to the Senior Director and leadership team.
Leading efforts to collect all available data on known assets and locations to fill in the gaps in NYCHA’s Asset Management System (Maximo) and improving departments’ abilities to monitor, maintain, repair, and operationalize them to ensure for successful mission delivery.
Collaborating with IT in reviewing existing processes/templates for collecting related information, as well as the prioritization of departmental demands and system enhancement requests and proposing possible resolutions and implementing as required.
Performing data analytics (to include data cleaning and preparation; leveraging tools and techniques to identify patterns, relationships, and trends; creating visual representations of data findings through charts, graphs, and dashboards; and preparing reports and presentations to communicate outcomes of the analyses) to guide operational strategies and improve outcomes.
Responding to information requests when directed, assigning requests to the appropriate business unit for action, and tracking follow-ups to completion.
Researching issues, prepare briefings, participate in working groups, committees, and special projects.
Fostering and maintaining relationships with internal stakeholders, particularly with Property Management, Healthy Homes, Operations Support Services, and Technical Services, and other relevant points of contact and providing follow-up where needed.
Representing the OMAM Department where necessary in committees and subcommittees involved in special initiatives or projects, where necessary.
Providing backup to the Senior Director/Director for management and escalation issues when designated.