Assistant Director of Alumni Relations, Reunion Committees

University of Colorado•Aurora, CO

1d•$73,769 - $76,000•Hybrid

About The Position

The Assistant Director of Alumni Relations, Reunion Committees leads reunion class committee efforts for the schools, colleges, and programs at the University of Colorado Anschutz Medical Campus. Reporting to the Managing Director of Development and Alumni Relations, this role works with the Alumni Relations team to organize and support alumni volunteers reconnecting with classmates during milestone reunion years. The position provides resources for class activities, guides philanthropic efforts, manages reunion-year alumni data, and connects alumni celebrating reunions with broader campus engagement opportunities. The role has no direct reports. The position organizes and supports at least 18 reunion class committees each year, managing planning timelines and implementation beginning up to 18 months before a reunion. It also supports alumni communications, volunteer recruitment and stewardship, reunion books, contact-data updates and analytics, crowdfunding, fundraising messaging, and annual giving efforts. Other special projects and duties may be assigned as needed. This is a hybrid position. The posting describes an expectation of three days per week on campus and attendance for in-person meetings as needed; its conditions of employment also state a minimum in-office expectation of one day per week, with additional days possible as needed or requested. Some evening or weekend availability is required for special events. Applicants must be legally authorized to work in the United States without current or future employment visa sponsorship.

Requirements

Bachelor’s degree from an accredited institution, or a year-for-year substitution of education with related technical or paraprofessional experience.
At least 1 year of professional-level experience in volunteer management, fundraising, and/or project management.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Demonstrated project-management ability.
Ability to communicate fundraising goals and processes to external communities.
Outstanding customer-service skills.
Ability to manage all aspects of committee logistics.
Ability to track and manipulate alumni engagement data.
Legally authorized to work in the United States without requiring current or future sponsorship.
Available for some evenings or weekends for special events.

Nice To Haves

At least 3 years of professional-level experience in volunteer management, fundraising, and/or project management.
Experience managing committees or boards for education organizations or nonprofits.
Experience working in education, development, nonprofit, and/or healthcare industries.
Experience with annual giving or class giving efforts.

Responsibilities

Organize a minimum of 18 reunion class committees annually.
Manage reunion planning timelines and implementation for class committees, beginning up to 18 months before reunion celebrations.
Pull reunion-year class lists for business purposes, including contact information, prospect management, and philanthropic giving.
Develop and execute interest surveys for reunion class years.
Serve as the point of contact for alumni celebrating milestone reunions and provide customer service throughout reunion campaigns.
Raise awareness of reunions among milestone-year alumni through surveys, texting campaigns, direct mail, phone calls, and other communication channels.
Identify potential class champions with Associate Directors of Alumni Relations and Development Officers, and coordinate meetings to recruit, train, and steward volunteers.
Manage class committee logistics, including calls, agendas, and follow-up communications.
Provide tools and information to alumni classes planning their own reunion activities.
Collaborate with Communications colleagues to plan and produce reunion emails.
Oversee digital reunion books, including creating books, training volunteers, sending platform messages, and helping alumni complete their pages.
Connect reunion alumni with available alumni engagement opportunities.
Record volunteer activity and contact updates in the university database during the 18-month reunion timeline.
Conduct an annual calling campaign for reunion years, researching contact data and providing updated contact information collected during campaigns.
Work with the data insight team to upload information from reunion BrightCrowd books annually.
Research alumni contact information using LinkedIn, LiveAlumni, the data research team, and other platforms.
Pull reports and provide data analytics on milestone reunion classes.
Support contact-information updates for alumni celebrating reunion years.
Oversee philanthropic messaging through marketing, texting campaigns, BrightCrowd, and post-event emails.
Oversee crowdfunding page submissions and provide regular updates to committees and the Alumni Relations team.
Serve as the main resource for cultivating and organizing class committee philanthropic efforts in partnership with Development Officers.
Create stewardship touchpoints before and after reunions for fundraising efforts.
Lead the referral process for reunion alumni in the Office of Advancement.
Support annual giving messaging to reunion alumni, including writing and designing content as needed with the CU System Annual Giving team.
Work on additional special projects and perform other duties as needed.