Assistant Director of Advancement Services

Ethical Culture Fieldston School•New York, NY

1d•Onsite

About The Position

Ethical Culture Fieldston School seeks a strategic, collaborative, and detail-oriented Assistant Director of Advancement Services to play a critical role in supporting the School's fundraising, stewardship, and constituent engagement efforts. Reporting to the Director of Development, this position serves as the operational backbone of the Advancement Office by overseeing advancement systems, gift administration, prospect management, reporting, and data strategy. The Assistant Director of Advancement Services will ensure the integrity and effectiveness of the School's advancement operations while providing actionable analytics that support fundraising initiatives, campaign management, stewardship, and institutional decision-making. This individual will serve as the primary administrator for the Raiser's Edge database and related advancement technologies, partnering closely with Advancement, Finance, Technology, and other administrative departments to optimize systems, improve business processes, and strengthen data-driven fundraising. The ideal candidate is equally comfortable managing complex databases, developing reports and dashboards, improving operational workflows, and collaborating with frontline fundraisers to support cultivation, solicitation, and stewardship strategies.

Requirements

A Bachelor's Degree
A minimum of five or more years of progressively responsible experience in advancement services, development operations, database administration, or nonprofit fundraising operations
Demonstrated experience administering Raiser's Edge NXT or Raiser's Edge; experience with Blackbaud products is strongly preferred
Experience managing advancement databases, gift processing, constituent records, reporting, and prospect management
Strong analytical skills with advanced proficiency in Microsoft Excel and Google Workspace, along with knowledge of Blackbaud, Salesforce, or an equivalent CRM, is a must
Raiser's Edge experience preferred
Experience with reporting and data visualization tools is highly desirable
Experience working with data integrations, imports, exports, and relational databases
Knowledge of fundraising operations, donor stewardship, campaign management, and advancement best practices
Understanding of data governance, data integrity, and confidentiality standards
Exceptional organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy
Excellent written, verbal, and interpersonal communication skills, with the ability to present information clearly to technical and non-technical audiences
Demonstrated ability to identify opportunities for process improvement and implement efficient, scalable solutions
Strong customer service orientation and the ability to build productive relationships across departments
Ability to work both independently and collaboratively in a fast-paced environment
The ability to handle confidential materials with discretion while maintaining a high level of integrity
Willingness to work occasional evenings and weekends as needed
A positive attitude and the ability to listen and be receptive to feedback
Reliability, punctuality, and consistent attendance
The ability to cultivate a welcoming culture in which all members of our community feel valued and appreciated

Nice To Haves

experience with Blackbaud products is strongly preferred
Raiser's Edge experience preferred
Experience with reporting and data visualization tools is highly desirable

Responsibilities

Serving as the primary administrator for Raiser's Edge and related advancement systems, overseeing design, implementation, data integrity, security, and adherence to best practices while providing support, training, and communicating system updates and enhancements.
Overseeing constituent records, all gift processes including acknowledgments, pledge reminders, matching gifts, stock gifts, tribute gifts, donor recognition, biographical updates, and data imports/exports while maintaining exceptional data quality.
Partnering with the Finance Office to ensure accurate recording and reporting of all philanthropic transactions, including development revenue, campaign activity, pledge balances, and deposits, while supporting audit preparation and financial reporting in accordance with institutional policies and accounting standards.
Managing and maintaining prospect pipelines for major gifts and campaign fundraising, ensuring timely movement through cultivation, solicitation, and stewardship stages.
Partnering with frontline fundraisers to track donor engagement activities, meeting outcomes, and next steps.
Producing prospect research reports, fundraising analytics, portfolio management reports, and fundraising and campaign performance metrics to support strategic fundraising initiatives and organizational decision-making.
Managing annual stewardship communications and recognition programs which include publications, acknowledgments, annual reports, and institutional events for endowed, restricted, Annual Fund, and campaign donors.
Creating constituent lists, mailing lists, segmentation strategies, and data extracts for Advancement initiatives.
Analyzing fundraising trends and constituent behavior to identify opportunities for increased engagement and philanthropic support.
Translating complex data into meaningful insights for Advancement leadership and other institutional stakeholders.
Fostering cross-departmental partnerships to improve data quality and operational efficiency.
Demonstrating a commitment to continuous process improvement and innovation in advancement operations.
Performing additional duties and special projects as assigned.