Assistant Director, Governance Operations

College Board • Remote - Virginia, VA

9d • $60,000 - $75,000 • Hybrid

About The Position

As the Assistant Director, Governance Operations, you will manage the meetings, logistics, and relationships that keep our governance program running seamlessly, from Board of Trustees convenings to Council meetings and events. This is a highly visible role, serving as a first point of contact for some of our most influential member leaders and regularly working across senior leaders internally and externally, while forging strong partnerships with the administrative staff and executive assistants who support them. You bring a detail-driven, customer-centric mindset, thrive in fast-paced environments, and are eager to become an expert in College Board's governance structure and bylaws. Scheduling is a major, ongoing part of this work: you will juggle multiple calendars, competing priorities, and tight timelines across Trustees, Council members, and internal stakeholders, so precision and consistency are essential.

Requirements

• 2-4 years' experience providing high-level administrative and logistical support in a fast-paced, executive-facing environment
• Command of the technologies that guide our work, or the ability to quickly learn to navigate them, specifically Microsoft Outlook, Slack, Salesforce, Cvent, NASDAQ BoardVantage, and Concur
• Bachelor's degree
• The ability to travel 25% – 30% a year to events and conferences
• Impeccable attention to detail, highly organized, with strong follow-through
• Well-developed systems and routines that drive daily efficiency and productivity
• Ability to perform well under pressure while actively seeking out and applying feedback
• Trustworthy, with excellent judgment and strong collaboration skills
• Executive maturity, discretion, and sound judgment given the sensitive nature of the role's interactions
• High level of precision and consistency in written and verbal communications, given the visibility of this role with Trustees and senior leadership
• Adaptable and even-keeled, with the ability to stay calm, prioritize, and problem-solve in high-stakes, fast-moving environments
• A passion for expanding educational and career opportunities and mission-driven work
• Curiosity and enthusiasm for emerging technologies, with a willingness to experiment with and adopt new AI-driven solutions and comfort with learning and applying new digital tools independently and proactively.
• Clear and concise communication skills, written and verbal
• A learner's mindset and a commitment to growth: welcoming diverse perspectives, giving and receiving timely, respectful feedback, and continuously improving through iterative learning and user input.
• A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking.
• A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success
• Authorization to work in the United States

Nice To Haves

• Love for education, and experience with governance and membership organizations
• Experience with Governance or Boards
• Light lifting, packing, and moving may be needed when running events
• A sense of humor and grace under pressure

Responsibilities

• Ensure flawless execution of high-profile governance meetings and retreats, including but not limited to: attendee logistics and itineraries, scheduling of events and dinners, and meeting execution
• Serve as advance and day-of logistics lead, liaising with A/V technicians, venue staff, and external partners to ensure events run smoothly and meet the needs of all stakeholders
• Develop and maintain an archive of governance communications around event planning, capturing best practices and streamlining future logistics support
• Coordinate onboarding and support orientation of Board of Trustee and Council member leaders
• Develop and manage meeting budgets.
• Manage forward planning of governance meetings and events, proposing future dates and sites across Trustee and Councils
• Support the national events team as needed in the planning, communications, and on-site logistics at various annual events in support of member leaders and GMEA team.
• Help compile presentation decks and documents for Council and Trustee meetings in Boardvantage system
• Coordinate calendars and share invites for rehearsal meetings
• Develop and maintain strong, reliable working relationships across the organization and with our members on behalf of the team
• Own the full procurement lifecycle, including purchase orders, contracts, and invoice processing, working closely with Finance and Legal to ensure vendors are paid on time and within budget
• Manage College Board travel to deliver seamless travel logistics for member leader travel and/or group bookings; track and audit travel activities, and process and track expenses and payments for trustees and council members
• Manage College Board travel vendors to ensure seamless support for Trustees
• Manage ordering and selection of swag gifts and materials for member leaders for special events
• Coordinate logistics and attend, as needed, off-cycle Trustee events such as visits to the AP Readings, hosting at College Board conferences, and special events
• Manage administrative execution for all Trustee subcommittees, including but not limited to: scheduling, material preparation, forward planning, and meeting date selection
• Serve as a key liaison to the administrative staff and executive assistants supporting Trustees and senior leaders, building trusted partnerships that ensure seamless coordination across offices
• Maintain core membership data in Salesforce and the Governance website, processing contact and organizational updates and managing member leader rosters
• Provide prompt and meticulous customer service to member leaders, via the Governance email inbox as well as phone calls or texts.
• Maintain confidentiality and exercise sound judgment in handling sensitive information, while responding to internal inquiries and escalating issues when appropriate

Benefits

• A meaningful career
• A supportive team
• A comprehensive package designed to help you thrive
• Fair and competitive compensation grounded in your qualifications, experience, impact, and the market.
• Open, transparent conversations about compensation, benefits, and what it’s like to work at College Board throughout your hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level