Assistant Director for Faculty Engagement and Operations

University of Washington•Seattle, WA

3d•$75,000 - $82,008•Onsite

About The Position

UW Medicine Advancement has an excellent opportunity for an Assistant Director for Faculty Engagement and Operations to join their team. At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the world’s largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions. The passionate, 95-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities to enhance patient care, expand educational opportunities and advance research at UW Medicine. UW Medicine Advancement also engages alumni of the UW School of Medicine to foster lifelong connection to the School’s mission. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people’s lives, in our community and around the world. In the 2025 fiscal year, UW Medicine Advancement raised nearly $382 million in gifts and private grants (44 percent of the University of Washington’s total) from over 30,000 donors to support the mission of UW Medicine. The Assistant Director for Faculty Engagement and Operations (Assistant Director) is responsible for supporting the advancement of the faculty engagement program by playing a key role in developing patient outreach strategies, supporting strategic communications and maintaining operational workflows for the program. The position works in collaboration with faculty engagement team leadership to design programs, tools, and resources for frontline fundraisers to educate and connect with faculty and clinicians, foster effective partnerships and drive philanthropic success. The Assistant Director leverages strong project management and collaboration skills to coordinate operations across multiple projects and initiatives to ensure the program’s continued growth and impact. In addition, the position plays an integral role in developing and refining program communications and resources that support and strengthen faculty engagement and grateful patient pipeline development. The Assistant Director also manages a range of administrative functions to support overall team effectiveness. The goal of this work is to build awareness and engagement in philanthropy across the UW Medicine health system enterprise, enhancing fundraising outcomes that begin with strong faculty partnerships. The Assistant Director serves on the broader Pipeline Team at UW Medicine Advancement and reports to the Senior Director for Faculty Engagement and Philanthropy Education. The Pipeline Team serves as a resource for generating future donor prospects, demonstrating the impact of the UWMA team's work, and providing fundraisers and faculty with philanthropy coaching and training opportunities. The position also works closely with the Director for Faculty Engagement and Philanthropy Education, as well as the Assistant Vice President for Pipeline Strategy and Campaign Analytics.

Requirements

Bachelor of Arts degree in any field and three or more years of project or program management, or experience with development services.
Experience managing projects or programs with creativity, organizational ability, empathy and strong attention to detail.
Ability to manage emerging priorities and varying project timelines.
Strong interpersonal and customer service skills, with the ability to communicate openly, directly, and professionally to foster dialogue and resolve differences effectively.
Works to resolve conflicts and differences through dialog and open communication in a timely manner.
Sees every difference as an opportunity for growth and change.
Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner.
Demonstrated ability to maintain confidence and protect confidential information.
Demonstrated strong computer skills, including strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Teams for calendaring, correspondence, presentations, special reports, spreadsheets, etc.
Comfort with learning new software including CRMs.

Nice To Haves

Program management experience.
Experience working in a collaborative team.
Knowledge of development/advancement principles.
Experience working with complex CRMs.

Responsibilities

Collaborate with faculty engagement team leadership to advance the strategic vision, goals, and growth of the faculty engagement program
Contribute to the development of training programs for curated faculty and fundraiser audiences. Ensure that learning objectives, action items and next steps are clearly identified
Oversee planning and project management for a variety of recurring annual training programs to maximize strategic participation. Manage logistical processes, including participant nominations, scheduling, event coordination, and follow up with key stakeholders
Track and analyze engagement metrics for a broad-based philanthropy education program for faculty. Partner closely with team leadership to expand training to additional stakeholders and promote a culture of philanthropy across the health system.
Track and update program success metrics, using a combination of spreadsheets, dashboards, and a donor/constituent database. Identify opportunities to create more detailed, longitudinal success stories to serve as case studies and demonstrate impact
Maintain and update program communication materials for both internal and external audiences, including one-pagers, presentation decks, and fundraiser resources. Ensure consistent messaging as the program expands and evolves
Provide administrative support to the faculty engagement team related to fundraiser staffing, requests, scheduling and follow-up
Manage processes that support fundraisers with initial outreach to potential patient prospects. Collaborate with team leadership to ensure deadlines are met, recommend effective outreach strategies, and ensure content is compelling and compliant.
Oversee trend analysis and provide data-driven recommendations to fundraisers
Manage, triage, and fulfill data requests from fundraisers to support faculty engagement and qualification work, escalating questions and requests to team leadership as needed
Collaborate with team leadership to identify innovative new ways to leverage data and patient engagement tools for expanding major gift opportunities.
Support the development of documentation and workflows for distributing patient pipeline prospects to fundraisers and faculty
Engage fundraisers on continual process improvements and feedback as new grateful patient data strategies are tested
Draft and edit communications for senior leaders, broad fundraiser audiences, and other external stakeholders related to philanthropy training opportunities and program updates
Evaluate program activities calendar to identify capacity gaps, assess additional support needed, and streamline workflows
Support SharePoint data access and management, collaborating with the Pipeline team to update and maintain permissions, file structures, and auditing processes
Provide support for annual, customized trainings, ensuring 100% participation among UW Medicine Advancement staff
Manage vendor invoice tracking and payments related to program expenses
Other duties as assigned