Assistant Director, Facilities

Flathead Valley Community College•Kalispell, MT

1d•Onsite

About The Position

The Assistant Director provides leadership for the Facilities department and oversees the maintenance teams. Leads the progressive and dynamic maintenance departments to support and advance institutional efforts. Assists the Director in facilities and grounds master planning. Provides leadership, mentors, and supervises staff; motivates and empowers staff to create environments that promote innovation; sets standards for excellent customer service. Ensures efficient and effective services ensuring high quality responsiveness. Plans, organizes, and manages the operations and activities of landscaping, sustainability, motor pool fleet and equipment maintenance and repair, and safety. Creates annual timelines, seasonal projects, daily work order requests, scheduled preventative maintenance (motorized vehicles or equipment), hazardous substance removal, replacement schedules (furniture and equipment), grounds/athletic field management, and deferred maintenance schedules. Sets and prioritizes maintenance assignments accordingly. Maintains facilities heating, cooling, and fire prevention systems, including testing of safety systems; leads or participates in energy saving initiatives. Monitors and ensures compliance with federal and state regulations. Participates in the development of maintenance and grounds budgets; monitors and controls expenditures to assure compliance with budgetary constraints. Tracks status or work / project completion activities; refines and adjusts resource allocation as appropriate to address institutional priorities. Communicates with vendors, contractors, and State and County inspectors regarding operations and activities, materials, specifications, scheduling and College policies and procedures. Researches, analyzes, and resolves issues that arise and addresses them proactively; approves work order requests and determines approach strategy, which may include using current staff or outside vendors. Networks and collaborates with stakeholders; establishes and maintains strong collegial relationships with staff, faculty, administrators, and community members; leads and serves on various committees. As necessary, responds to on-call and emergency situations; supervises an on-call system for custodial and maintenance personnel. Assists the Director in safety management and campus wide safety initiatives; assures safe operation of a variety of vehicles and equipment. Establishes and initiates effective and timely communications to assure sharing of information. Serves as a member on various college committees and teams; meets with other college personnel for events, projects, planning, idea sharing, issues resolution, operational communications, professional development, etc. Remains current in practices, trends and research related to areas of assignment. Attends related trainings, workshops, and professional development. Cross trains to perform other departmental and team functions; backfills for staff as needed. Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College. Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships. Maintains professional ethics and confidentiality in accordance with applicable laws and policies. Performs other duties as assigned. Reports to the Director of Facilities.

Requirements

Bachelor’s degree in related subject and one year of related work experience; OR, Associate’s degree in related subject and three years of related work experience; OR, Five years’ experience in directly related work experience
Current Montana Driver’s License upon employment, and the ability to maintain licensure during employment.
Ability to multi-task and manage multiple areas, individuals, projects and priorities
Strong analytical ability and problem-solving skills
Knowledge of federal and state regulations and building codes.
Ability to provide quality customer service by creating a welcoming and supportive environment.
Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational culture.
Demonstrated ability in collaborating with administration, the college community, and public.
Demonstrated ability to innovate in all financial and operational areas.
Demonstrated skill in effectively analyzing data, research, and assessments for outcome oriented results.
Demonstrated communication, technology, and interpersonal skills
Ability to multi-task and manage multiple departments, individuals, projects and priorities.
Ability and willingness to serve as a representative for the College by interacting appropriately with the public, donors, students, potential students, and College community.
Ability to work within policies and procedures of FVCC.
Skill and ability to operate a variety of computer and software applications.
Ability to work occasionally work non-traditional schedules to meet workload demands and required timelines.
Ability to maintain effective and positive professional relationships with faculty, staff, students, and public.
Ability to follow and issue directions.
Ability to work effectively with people from a variety of culturally diverse backgrounds.
Ability to maintain regular and acceptable attendance levels.
Ability to pass a pre-employment physical screen
Ability to pass a driver’s license records check and maintain current Montana Driver’s License and a clean driving record
Ability to pass a criminal background check.
Ability to respond in the event of an emergency.

Nice To Haves

Current Montana state boiler’s license, and the ability to maintain licensure during employment.
Experience managing teams and budgeting
Work experience in a public or large organization.

Responsibilities

Leads the progressive and dynamic maintenance departments to support and advance institutional efforts.
Assists the Director in facilities and grounds master planning.
Provides leadership, mentors, and supervises staff; motivates and empowers staff to create environments that promote innovation; sets standards for excellent customer service.
Ensures efficient and effective services ensuring high quality responsiveness.
Plans, organizes, and manages the operations and activities of landscaping, sustainability, motor pool fleet and equipment maintenance and repair, and safety.
Creates annual timelines, seasonal projects, daily work order requests, scheduled preventative maintenance (motorized vehicles or equipment), hazardous substance removal, replacement schedules (furniture and equipment), grounds/athletic field management, and deferred maintenance schedules.
Sets and prioritizes maintenance assignments accordingly.
Maintains facilities heating, cooling, and fire prevention systems, including testing of safety systems; leads or participates in energy saving initiatives.
Monitors and ensures compliance with federal and state regulations.
Participates in the development of maintenance and grounds budgets; monitors and controls expenditures to assure compliance with budgetary constraints.
Tracks status or work / project completion activities; refines and adjusts resource allocation as appropriate to address institutional priorities.
Communicates with vendors, contractors, and State and County inspectors regarding operations and activities, materials, specifications, scheduling and College policies and procedures.
Researches, analyzes, and resolves issues that arise and addresses them proactively; approves work order requests and determines approach strategy, which may include using current staff or outside vendors.
Networks and collaborates with stakeholders; establishes and maintains strong collegial relationships with staff, faculty, administrators, and community members; leads and serves on various committees.
Responds to on-call and emergency situations; supervises an on-call system for custodial and maintenance personnel.
Assists the Director in safety management and campus wide safety initiatives; assures safe operation of a variety of vehicles and equipment.
Establishes and initiates effective and timely communications to assure sharing of information.
Serves as a member on various college committees and teams; meets with other college personnel for events, projects, planning, idea sharing, issues resolution, operational communications, professional development, etc.
Remains current in practices, trends and research related to areas of assignment.
Attends related trainings, workshops, and professional development.
Cross trains to perform other departmental and team functions; backfills for staff as needed.
Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College.
Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
Maintains professional ethics and confidentiality in accordance with applicable laws and policies.
Performs other duties as assigned.