Assistant Director, Events

American Jewish Committee • Miami, FL

21h • Hybrid

About The Position

AJC's Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships. This position advances AJC’s mission by planning, overseeing, and developing work that directly supports the organization’s strategic goals; may have no direct reports or manage a small team. The role exercises significant latitude to solve moderately complex challenges and make decisions with meaningful departmental impact. The Assistant Director will serve as a key partner in the planning, coordination, and execution of AJC’s signature and regional events in South Florida working closely with the fundraising teams in Miami Broward and Palm Beach offices and other internal stakeholders to ensure seamless, high-impact experiences.

Requirements

• BA degree required.
• Minimum of 5 years of related work experience and intermediate job skills and knowledge.
• Working knowledge of CRM and other donor related tools.
• Passion for the mission, goals, and objectives of AJC
• Committed to AJC’s core values: respect, accountability, integrity, innovation, and collaboration
• Thorough knowledge of kosher dietary laws.
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and project management skills, including the ability to set priorities and meet deadlines
• Strong attention to detail
• A self-starter, willing to take the initiative.
• Capacity to multitask and work in a fast-paced and changing environment
• Willing and able to work outside of standard working hours, including early mornings, evenings, and/or weekends
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
• Must have knowledge of Cvent and relevant event software.

Nice To Haves

• Certified Meeting Planner (CMP) credentials are a plus.
• Passion for event-based work with experience in some of the following strongly preferred: event planning, catering and banquet services, hospitality industry.
• Cvent certification is a plus.

Responsibilities

• Support event choreography and logistics, including coordination of venue space and set ups, liaising with vendors, onsite supervision, function as key support staff, and troubleshoot needs for all regional events.
• Engage with vendors during events, including sourcing and overseeing vendors, contract negotiation, co-creating routes and schedules, and coordinating execution of services onsite.
• Create and manage event budgets, including research and projections, payment authorization, invoice follow up and reconciliation.
• Manage Kosher and other Food and Beverage programs, including vendor and venue research, and managing dietary restrictions needs for all participants.
• Maintain menu inclusivity policy for all relevant events.
• Ensure that post-event close out occurs in a timely and efficient fashion including uploading guests to Raisers Edge, collaborating with colleagues on individual follow up needs, and tracking payments and gifts.
• Coordinate with local and national staff on event promotion and media needs.
• Coordinate with speakers and presenters for each event on logistics.
• Review and negotiate contracts for hotels, restaurants, and other venues, as well as supplier contracts for event related services.
• Conduct venue research and site inspections.
• Support host committees and lay leader engagement as directed.
• Assist in identifying staffing needs onsite; assist in defining and communicating roles and responsibilities.
• Assist customers and access reports through the registration software (Cvent) and other software.
• Research and work with external vendors to manage special projects.
• Support post-event activities including debrief memos and creating an event archive.
• Assist with set-up and break-down of events, as well as onsite production as necessary.
• Special projects as assigned.

Benefits

• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• Hybrid work schedule
• 403(b) participation, after one year of employment
• Transit plan
• Competitive Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level